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Centralised Support Services Admin Assistant | Bolton NHS Foundation Trust
| Posting date: | 05 July 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 per annum pro rata |
| Hours: | Part time |
| Closing date: | 04 August 2024 |
| Location: | Bolton, BL4 0JR |
| Company: | Bolton NHS Foundation Trust |
| Job type: | Contract |
| Job reference: | 6399649/241-553DS-24 |
Summary
Part time 20 hours per week. Fixed term for 12 months.
The Centralised Support Services Management team at Bolton NHS Foundation Trust has an opportunity for an enthusiastic, motivated and flexible individual looking for a challenge in a post that is both interesting and varied to join our team .
Services operate flexibly over 5 days a week. You should have the ability to work flexibly to meet the needs of the service, including covering for colleagues during absence and annual leave.
You will be expected to have excellent communication and interpersonal skills and the desire to work in a patient focussed environment. You will also need to have good IT and organisational skills, with the ability to deal sensitively and confidently with people, both face to face and over the telephone, as well as work effectively as part of the team. The ability to work under pressure to meet deadlines is essential.
You will also need to be able to work using your own initiative and without direct supervision.
The ideal candidate will have knowledge and experience of working in a similar environment.
Here at Bolton our patients are at the heart of everything we do. We ensure our patients receive the highest quality of Care and are guided by our Trust Values. We are proud that our Trust has been rated as Good by the Care Quality Commission (CQC). This is in recognition of the patient experience and quality of care that our staff provide to patients. It is also supported by our Nursing, Midwifery and Allied Health Professional Framework for Professional Practice.
The aims of this Trust are to improve the health of our people and provide the best possible care to the population in which we serve and ensure that our staff have joy and pride in their work. We are striving to recruit a workforce that reflects the communities in which we serve. Staff are valued and we can offer excellent opportunities for further training and development.
The vision of this Trust is to be recognised by the people of Bolton and beyond as an excellent provider of health and care services and a great place to work. We are striving to attract, recruit and retain high caliber staff which reflect our communities. We are an inclusive employer who trains and develops our staff in a positive learning environment. We aim to be inclusive and therefore applications form all sectors of the community are welcomed.
Responsibilities include, but not limited to:
• • Provide a highly professional first point of contact and administrative support to the CSS management team, including maintenance of diary system, making arrangements for meetings, courses, conferences, travel and accommodation, supply of information, etc., maintaining confidentiality at all times.
• To provide comprehensive administrative and secretarial support to the wider central management team as required. To include typing, photocopying, developing updating databases and spread sheets, filing correspondence both manually and electronically and maintenance of office systems.
• Be responsible for developing and maintaining effective and efficient filing systems – electronic and paper. Ensure that Trust files, documents, policies and information is filed, stored and archived correctly, safely and securely. Organise and maintain filing systems, ensuring bring forward and deadline systems and processes.
• Receive and welcome visitors in a polite and professional manner. Receive telephone calls, responding in a professional, polite and sensitive manner appropriate to the nature of the call. Ensure messages are communicated effectively to the intended recipient.
• To utilise appropriate IT systems to support the role using Word, Excel, PowerPoint, Safeguarding Risk and Incident systems, ESR, LE2.2.
• Assist in the preparation of presentation materials (e.g. power point) including the provision of any required hardware, e/g laptop and projector, at meetings and events, as required.
• Prepare the papers for and minute meetings, arranging the meetings/seminars, venue and facilities, preparing and issuing of agendas, ensuring all necessary papers are available, taking accurate minutes, typing up and distributing to all relevant parties in a timely and professional manner.
• Ensure that agreed actions from meetings/communications are clearly typed up and distributed and, as appropriate, flagged for follow-up with relevant parties.
• Support with typing and sending out HR related letters/invitations
• Support the management team with diary management
• Type policies, protocols, guidelines and procedures, as directed, circulating to relevant staff within the organisation at various stages of the consultation and implementation process. To upload policies/guidelines on the Trust Intranet as instructed by the Governance Support Manager.
• Prioritise own workload in order to meet deadlines and be responsive to changing and competing priorities.
• Use the internet and Trust email system, as required, in accordance with Trust Policy.
• Any other duties as requested by the Management team
• Maintain a broad understanding of the work of the Diagnostic and Support Services Division of Bolton NHS FT as a whole, actively contributing to ideas for quality improvement.
• Be responsible for the self-development of skills and competencies, through participation in learning and development activities and maintain up to date technical and professional knowledge relevant to the post.
• Participate in the Trust’s performance appraisal system’ agreeing personal objectives and learning and development plans, related to the post, individual need and Trust/Divisional objectives.
Develop and maintain effective, cordial and professional working relationships with the management team, colleagues and others.
This advert closes on Sunday 21 Jul 2024
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