Administrative Assistant
| Posting date: | 05 July 2024 |
|---|---|
| Salary: | £9,592 per year |
| Hours: | Part time |
| Closing date: | 22 July 2024 |
| Location: | SA31 1BH |
| Remote working: | On-site only |
| Company: | St Davids DCSR |
| Job type: | Contract |
| Job reference: |
Summary
Job Title: Administrative Assistant
Plant Dewi is a family support project. It has a remit to nurture families and strengthen communities in the Diocese of St Davids through its five areas of work; family centres, families together groups, work with young parents, work with dads and Baby Bundle.
Main Purpose
The Administration Assistant is a new role within the Plant Dewi project. The post holder will have a remit to provide assistance to the Plant Dewi management team through completing day to day administrative tasks. The post holder must have knowledge and experience of Microsoft Office and other IT programmes. The post holder will at all times respect the confidential nature of the post.
The post holder will be a champion for the compassionate ethos of Plant Dewi, which is rooted in its Christian values of showing love, kindness and hospitality to those in need, ensuring services are delivered in accordance with principles of equality of opportunity
Main duties
GENERAL:
Answering and directing phone calls
Writing and distributing emails, correspondence memos, letters etc
Maintaining contact lists
Assisting with arranging meetings and events
HR:
Assisting in the recruitment procedure by preparing and distributing documents including job adverts, application packs, letters etc
Carrying out pre-employment checks including DBS checks
Creating and maintaining electronic personnel files
Assisting with the administration of other HR related forms
OFFICE
Ordering stationery and office supplies
Providing suppliers with timely information e.g. meter readings
Photocopying as and when necessary
Maintaining the office calendar
Assisting with ensuring the office environment is suitable for use by staff for meetings/groups/events etc
FUNDRAISING
Maintaining a stock of fundraising supplies
Monitoring and distributing fundraising supplies
Ensuring that all fundraising donations are acknowledged in the appropriate manner
Liaising with the fundraising support groups and other supporters
Carrying out all other tasks as are commensurate with this post.
What Plant Dewi can offer you
Plant Dewi strives to provide a rewarding work environment. We want to attract committed and experienced staff who will use their skills and experience to enable us to build on outstanding work with families. This is an opportunity for creative practice development in a responsive and established charity utilising the skills and experience of our staff.
Plant Dewi provides a supportive workplace and the opportunity for the right person to make a difference.
Benefits include 28 days paid annual leave + 8 statutory days. Plant Dewi operates a work place pension with the NEST Pension Scheme.
Plant Dewi is committed to equality and diversity and welcomes applications from all sections of the community. We expect all staff to have empathy with Plant Dewi’s Christian value base. Plant Dewi works with children and families of all faiths and none.
A DBS (Disclosure Barring Service) disclosure will be required for the post.
Plant Dewi is a family support project. It has a remit to nurture families and strengthen communities in the Diocese of St Davids through its five areas of work; family centres, families together groups, work with young parents, work with dads and Baby Bundle.
Main Purpose
The Administration Assistant is a new role within the Plant Dewi project. The post holder will have a remit to provide assistance to the Plant Dewi management team through completing day to day administrative tasks. The post holder must have knowledge and experience of Microsoft Office and other IT programmes. The post holder will at all times respect the confidential nature of the post.
The post holder will be a champion for the compassionate ethos of Plant Dewi, which is rooted in its Christian values of showing love, kindness and hospitality to those in need, ensuring services are delivered in accordance with principles of equality of opportunity
Main duties
GENERAL:
Answering and directing phone calls
Writing and distributing emails, correspondence memos, letters etc
Maintaining contact lists
Assisting with arranging meetings and events
HR:
Assisting in the recruitment procedure by preparing and distributing documents including job adverts, application packs, letters etc
Carrying out pre-employment checks including DBS checks
Creating and maintaining electronic personnel files
Assisting with the administration of other HR related forms
OFFICE
Ordering stationery and office supplies
Providing suppliers with timely information e.g. meter readings
Photocopying as and when necessary
Maintaining the office calendar
Assisting with ensuring the office environment is suitable for use by staff for meetings/groups/events etc
FUNDRAISING
Maintaining a stock of fundraising supplies
Monitoring and distributing fundraising supplies
Ensuring that all fundraising donations are acknowledged in the appropriate manner
Liaising with the fundraising support groups and other supporters
Carrying out all other tasks as are commensurate with this post.
What Plant Dewi can offer you
Plant Dewi strives to provide a rewarding work environment. We want to attract committed and experienced staff who will use their skills and experience to enable us to build on outstanding work with families. This is an opportunity for creative practice development in a responsive and established charity utilising the skills and experience of our staff.
Plant Dewi provides a supportive workplace and the opportunity for the right person to make a difference.
Benefits include 28 days paid annual leave + 8 statutory days. Plant Dewi operates a work place pension with the NEST Pension Scheme.
Plant Dewi is committed to equality and diversity and welcomes applications from all sections of the community. We expect all staff to have empathy with Plant Dewi’s Christian value base. Plant Dewi works with children and families of all faiths and none.
A DBS (Disclosure Barring Service) disclosure will be required for the post.