HR Assistant
| Posting date: | 05 July 2024 |
|---|---|
| Salary: | £25,138 to £28,759 per year |
| Hours: | Full time |
| Closing date: | 26 July 2024 |
| Location: | OX1 3BG |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Gardens, Libraries and Museums (GLAM), University of Oxford |
| Job type: | Permanent |
| Job reference: | 173859 |
Summary
An exciting opportunity has arisen to join the HR Shared Service team within the Gardens, Libraries, and Museums (GLAM) Division!
About the role
You will work as a member of the Recruitment Team and Operations team. The main focus of this particular role is to provide administrative support for both teams as required.
Working in the Recruitment team, you will support recruiting managers in finding the talents they need. You will administer recruitment campaigns including preparing advertisements, arranging shortlisting and interviews, processing pre-employment checks, and running a new starter induction.
Working in the Operations team, you will assist with a wider range of tasks in relation to the employee cycle such as completing monthly payroll changes, sending out various reminders (fixed-term contract, visa, probation, etc.), staff card renewal, minute-taking, and expense claims.
You will be the first point of contact for managers, employees, and job applicants contacting the HR team, and you will be dealing with enquiries by email and over the phone as well as passing enquiries onto the appropriate team member.
This is a full-time, permanent post working 36.5 hours per week. The team is currently working hybrid.
About You
You will be able to work in a busy, sometimes pressurised environment, where planning and organisation skills are essential to meet multiple deadlines.
A high level of numeracy and accuracy is key to preparing offer letters and contracts.
You will have excellent interpersonal and communication skills to liaise with key stakeholders at all levels.
Experience of working in/with HR and working at a university would be welcomed.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
How to apply
You will be required to upload your CV and a supporting statement (or a supporting evidence form using the attached template below) as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.
Only applications received online by 12.00 midday (BST) on Friday 26 July 2024 can be considered. Interviews are expected to take place face-to-face on 19 August 2024.
About the role
You will work as a member of the Recruitment Team and Operations team. The main focus of this particular role is to provide administrative support for both teams as required.
Working in the Recruitment team, you will support recruiting managers in finding the talents they need. You will administer recruitment campaigns including preparing advertisements, arranging shortlisting and interviews, processing pre-employment checks, and running a new starter induction.
Working in the Operations team, you will assist with a wider range of tasks in relation to the employee cycle such as completing monthly payroll changes, sending out various reminders (fixed-term contract, visa, probation, etc.), staff card renewal, minute-taking, and expense claims.
You will be the first point of contact for managers, employees, and job applicants contacting the HR team, and you will be dealing with enquiries by email and over the phone as well as passing enquiries onto the appropriate team member.
This is a full-time, permanent post working 36.5 hours per week. The team is currently working hybrid.
About You
You will be able to work in a busy, sometimes pressurised environment, where planning and organisation skills are essential to meet multiple deadlines.
A high level of numeracy and accuracy is key to preparing offer letters and contracts.
You will have excellent interpersonal and communication skills to liaise with key stakeholders at all levels.
Experience of working in/with HR and working at a university would be welcomed.
What We Offer
As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:
• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans
More information is available at https://hr.admin.ox.ac.uk/staff-benefits
Diversity
Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.
How to apply
You will be required to upload your CV and a supporting statement (or a supporting evidence form using the attached template below) as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one.
Only applications received online by 12.00 midday (BST) on Friday 26 July 2024 can be considered. Interviews are expected to take place face-to-face on 19 August 2024.