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Finance and Contracting Assistant
| Posting date: | 04 July 2024 |
|---|---|
| Salary: | £23,521.00 per year |
| Additional salary information: | £23521.00 a year |
| Hours: | Full time |
| Closing date: | 25 July 2024 |
| Location: | Doncaster, DN4 8QN |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | M0011-24-0022 |
Summary
Finance Support Ensuring external funding is claimed and logged using the current process Chasing any late external payments Liaising with external stakeholders and financial managers across South Yorkshire Creating, sending, and following up of invoices Providing reporting of current financial positions to the relevant service team and project leads Liaising with practice managers around available funding and queries around invoices Working with the PCD Finance and Contracting Team to ensure finances are accurate Collect and enter data for various financial spreadsheets and software systems Be the first port of call for queries around invoices and payments Suggest changes or improvements of current systems/processes Supporting communications agenda and playing an active role in promoting the work of PCD Adhere to PCDs financial policies and procedures Contracting Support Support maintenance of the register of contracts and agreements, ensuring end dates are routinely monitored and flagged to enable planning Support the drafting, negotiation, preparation, and review of a wide range of documentation including service level agreements, sub-contracts, partnership agreements and Memorandums of Understanding (MoUs) Collaborating with NHS commissioners to co-ordinate and complete the relevant sections of the NHS standard contract, for NHS services provided by PCD Support the monitoring and performance against sub-contracts by organising regular contract meetings with providers, ensuring an accurate record is taken and preparing relevant reports and develop and monitor action plans Support the assurance and performance reporting process, keeping all parties informed of the status and progress of contracts Continuously improve contract processes and procedures including maintain the contract management system and other relevant systems With the Contracts Manager act as the named point of contact for sub-contracts and handling any contract-related issues Co-ordinate contract meetings and negotiation processes to ensure smooth and effective communication with stakeholders Provide regular contractual updates to all parties involved ensuring open and transparent communication. Facilitate relationship building and service integration between contractual parties Interpretation and application of relevant guidance Aid with liaison with external legal support as required to ensure PCDs contracting documentation and processes are robust Support relevant parts of tender processes and business cases Collaborate with finance colleagues to ensure billing arrangements and any financial implications of contracts are understood Collaborate with colleagues across departments to identify areas of improvement With the Contracts Manager, train the wider team on the contracting processes and procedures, ensuring understanding of best practice and compliance requirements