Part time Administrator
| Posting date: | 28 June 2024 |
|---|---|
| Salary: | £12,492 to £12,492 per year |
| Additional salary information: | additional bonus up to £1800 per year |
| Hours: | Part time |
| Closing date: | 19 July 2024 |
| Location: | Trafford Park, Manchester |
| Remote working: | On-site only |
| Company: | Swansway Garages Ltd |
| Job type: | Permanent |
| Job reference: | PTA1 |
Summary
Key Responsibilities
Cash Management
• Ensure all monies received (cash, cheques, cards etc.) are processed promptly and securely and managed in accordance with company policy and procedures
• Report any errors and discrepancies to the TPS Centre Manager immediately
• Post all cash payments and credits in the cash journal in the agreed timescales
• Deal with returning cash refunds to customers and keep accurate records
• Send all credit accounts credit notes to customers in agreed timescales
• Update and maintain all cash journals with SAP
• Deal with and resolve any cash queries and notify TPS Centre Manager of any issues to be escalated
• Ensure that all outstanding cash debt is followed up and managed in line with TPS procedures
• Complete Banking either for collection by designated cash collection provider or for submission in person
• Submit TPS Centre cost invoices to investor Accounts Dept. for processing and payment
• Process Petty Cash submission for investor Accounts Dept.
General Administration
• Maintain a systematic filing system for the easy retrieval of documentation and information
• Produce regular weekly/monthly reports as required by the TPS Centre (e.g. vehicle utilisation, customer queries etc.)
• Manage stationery, office supplies, and opening/processing of post
• Act as the designated Delegate Training Co-ordinator (if appropriate)
• Provide admin support to the warehouse team e.g. credits / relocating stock
Cash Management
• Ensure all monies received (cash, cheques, cards etc.) are processed promptly and securely and managed in accordance with company policy and procedures
• Report any errors and discrepancies to the TPS Centre Manager immediately
• Post all cash payments and credits in the cash journal in the agreed timescales
• Deal with returning cash refunds to customers and keep accurate records
• Send all credit accounts credit notes to customers in agreed timescales
• Update and maintain all cash journals with SAP
• Deal with and resolve any cash queries and notify TPS Centre Manager of any issues to be escalated
• Ensure that all outstanding cash debt is followed up and managed in line with TPS procedures
• Complete Banking either for collection by designated cash collection provider or for submission in person
• Submit TPS Centre cost invoices to investor Accounts Dept. for processing and payment
• Process Petty Cash submission for investor Accounts Dept.
General Administration
• Maintain a systematic filing system for the easy retrieval of documentation and information
• Produce regular weekly/monthly reports as required by the TPS Centre (e.g. vehicle utilisation, customer queries etc.)
• Manage stationery, office supplies, and opening/processing of post
• Act as the designated Delegate Training Co-ordinator (if appropriate)
• Provide admin support to the warehouse team e.g. credits / relocating stock