88398 - Executive Assistant - Office of the Director General, Service Transformation Group
| Posting date: | 27 June 2024 |
|---|---|
| Salary: | £31,169 to £32,760 per year |
| Hours: | Full time |
| Closing date: | 09 July 2024 |
| Location: | SW1H 9AJ |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 88398 |
Summary
Executive Assistant - Office of the Director General, Service Transformation Group
Location: London, 102 Petty France
Closing Date: 09 July 2024
Interviews: 17 July 2024
Grade: EO
(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)
Salary: £31,169 - £32,760
Working pattern: Full Time, Part-time, Flexible working
Contract Type: Permanent
Vacancy number: 88398
The Role
We’re recruiting for a Executive Assistant here at the Ministry of Justice, to be part of our warm and collaborative Service Transformation Group.
The Service Transformation Group has been formed to lead on service transformation across the Ministry of Justice and its agencies, including building a strategic vision for modernising and digitising MoJ’s legacy systems and generating a coordinated plan for transformation. The Group consists of Justice Digital and three of MoJ’s executive agencies – the Office of the Public Guardian, Legal Aid Agency, and the Criminal Injuries Compensation Authority.
The STG Director General’s office is a new, closely-knit and highly efficient team. The Executive Assistants will provide administrative support to the Director General and senior team. Responsibilities include meeting support, collation of routine information, and ad hoc administrative tasks.
Key Responsibilities:
• Support the DGs Private Office to manage core office functions and processes.
• Support the day-to-day running of the Private Office or allocated unit.
• Manage incoming requests in a timely and professional manner.
• Provide Secretariat support for key meetings for the DG and the senior team.
• Support the teams with ad-hoc duties.
• Organise, produce and maintain accurate records for area of work.
• Act as first point of contact for general administrative support as and where required.
• Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – this can include restricted or confidential information.
If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!
Person Specification
Essential
• Ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals.
• Good judgement and approach to situations, tasks and problems, and a self-starter who can work independently.
• Good working practice of Outlook, Excel, Word, OneNote.
Willingness to be assessed against the requirements for BPSS clearance (candidates may be required to undergo SC clearance at a later date)
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
How to Apply
Candidates must submit a CV, which describes how you meet the requirements set out in the Person Specification above.
At the Ministry of Justice, we recruit using the Success Profiles Frameworks. We will assess your Experience, Technical skills and the following Behaviours during the assessment process:
• Communicating & Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together
A diverse panel will review your application against the Person Specification above.
Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.
Should we receive a high volume of applications, a pre-sift based on your ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals. will be conducted before the sift. Your CV and cover letter should address this criteria.
Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.
A reserve list may be held for up to 12 months, from which further appointments may be made.
Terms & Conditions
Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.
If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk
Location: London, 102 Petty France
Closing Date: 09 July 2024
Interviews: 17 July 2024
Grade: EO
(MoJ candidates who are on a specialist grade, will be able to retain this grade on lateral transfer)
Salary: £31,169 - £32,760
Working pattern: Full Time, Part-time, Flexible working
Contract Type: Permanent
Vacancy number: 88398
The Role
We’re recruiting for a Executive Assistant here at the Ministry of Justice, to be part of our warm and collaborative Service Transformation Group.
The Service Transformation Group has been formed to lead on service transformation across the Ministry of Justice and its agencies, including building a strategic vision for modernising and digitising MoJ’s legacy systems and generating a coordinated plan for transformation. The Group consists of Justice Digital and three of MoJ’s executive agencies – the Office of the Public Guardian, Legal Aid Agency, and the Criminal Injuries Compensation Authority.
The STG Director General’s office is a new, closely-knit and highly efficient team. The Executive Assistants will provide administrative support to the Director General and senior team. Responsibilities include meeting support, collation of routine information, and ad hoc administrative tasks.
Key Responsibilities:
• Support the DGs Private Office to manage core office functions and processes.
• Support the day-to-day running of the Private Office or allocated unit.
• Manage incoming requests in a timely and professional manner.
• Provide Secretariat support for key meetings for the DG and the senior team.
• Support the teams with ad-hoc duties.
• Organise, produce and maintain accurate records for area of work.
• Act as first point of contact for general administrative support as and where required.
• Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – this can include restricted or confidential information.
If this feels like an exciting challenge, something you are enthusiastic about, and want to join our team please read on and apply!
Person Specification
Essential
• Ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals.
• Good judgement and approach to situations, tasks and problems, and a self-starter who can work independently.
• Good working practice of Outlook, Excel, Word, OneNote.
Willingness to be assessed against the requirements for BPSS clearance (candidates may be required to undergo SC clearance at a later date)
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
How to Apply
Candidates must submit a CV, which describes how you meet the requirements set out in the Person Specification above.
At the Ministry of Justice, we recruit using the Success Profiles Frameworks. We will assess your Experience, Technical skills and the following Behaviours during the assessment process:
• Communicating & Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together
A diverse panel will review your application against the Person Specification above.
Successful candidates who meet the required standard will then be invited to a 1-hour panel interview held via video conference.
Should we receive a high volume of applications, a pre-sift based on your ability to work effectively both independently and collaboratively and flexibly with others and within a dynamic team, often to short deadlines and to achieve common goals. will be conducted before the sift. Your CV and cover letter should address this criteria.
Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application.
A reserve list may be held for up to 12 months, from which further appointments may be made.
Terms & Conditions
Please review our Terms & Conditions which set out how we recruit and provide further information related to the role and salary arrangements.
If you have any questions, please feel free to contact recruitment@digital.justice.gov.uk