Personal Assistant
| Posting date: | 25 June 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 09 July 2024 |
| Location: | Northampton, NN1 5BD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9265-24-0704 |
Summary
To put in place and manage a process for tracking, collating and responding to complaints within the timescales required by the Trust. To liaise with many different staff groups to arrange complex meetings and seminars. This will require comprehension of some complex terminology and language. To deal with patients sympathetically and professionally on behalf of the Head of Imaging as and when appropriate. Liaise with HR managers over arranging disciplinary/grievance/ sickness meetings and hearings acting as a confidential note taker. To manage and administer distribution and circulation lists. To prepare letters and other forms of communication on behalf of the Head of Imaging and the Imaging management team. To be the principal point of contact for the Directorate Manager, screen and prioritise all enquiries (written, electronic, verbally, in person), providing support and advice to staff and deal with other personnel issues. Support in recruitment and selection of staff, ability to complete all the relevant paperwork. To supervise the opening, processing and sending of mail, photocopying and faxing, as and when necessary. To assist in setting up maintenance contracts maintaining spreadsheets to track expiry dates and costs etc. To manage and assist in the collation of information for statistical reports as and when required and requested. Prepare and oversee all paperwork, including invoices, for the Head of Imaging and Deputy Head of Imaging for coding/signature. Keep up to date electronic database lists for the directorate. To prepare documents and forms for staff changes, notification of leavers and change forms for HR and Pay Role To ensure leave is monitored and checked for the Imaging Management team bringing to the attention of the appropriate manager any cover issues. To carry out general office and administration duties as required. To support and assist the Administration Office Manager in accurate recording of all sickness absences and time out records. To comply with the Trust and departmental risk management policies, raise incident reports and assist in risk assessments in and around the department. To liaise with third party suppliers of goods and services enabling departmental orders for consumables and services to be raised as and when required. Checking off deliveries, chasing incomplete orders and keeping an accurate record of outstanding orders and follow up as required. Be aware of the content of the major incident plan for the department knowing their roles and responsibilities. OTHER INFORMATION The postholder may be required to carry out other relevant duties as required. The postholder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day to day work and behaviours. The postholder will be expected to aspire to the Values of the Trust in their day to day work and behaviours in order to support the Trust in achieving its Vision. The postholder will adhere to, at all times, any relevant Professional or NHS Code of Conducts, legislation and Assurance Frameworks. The postholder will make themselves familiar with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work. The postholder will be expected to work to any personal, Corporate, Divisional, Directorate and Departmental objectives and standards in order to provide an acceptable level of service. The postholder will be expected to undertake training, including mandatory and role specific training, relevant to their role and ensure it is renewed as required. This job description reflects the present requirements of the post and it does not form part of the contract of employment. If the duties of the post change and develop the job description will be reviewed and will be subject to amendment, in consultation with the postholder. It is the Trusts aim to reach agreement on reasonable changes, but if agreement is not possible the Trust reserves the right to effect changes to the postholders job description after consultation with them. Appropriate notice of such changes will be given.