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DIO Board Secretariat Officer
| Posting date: | 25 June 2024 |
|---|---|
| Salary: | £35,290 per year |
| Hours: | Full time |
| Closing date: | 25 July 2024 |
| Location: | WS14 9PY |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 358747 |
Summary
Board/Committee Management
• Carry out the role of Secretary to the DIO ExCo, providing full
support including proactively facilitating the management and
maintenance of the forward agenda; preparation of monthly agendas;
ensure a coordinated and coherent programme of meetings; drafting
accurate and concise minutes; maintaining and updating the action
log; proactively handling the submission of papers; and producing the
packs for each meeting. Also responsible for the distribution of Out of
Committee papers process for the ExCo.
• Provide secretariat support to the DIO Board and other Committees
as required.
• Ensure the effective communication and continuous improvement of
Secretariat timetable, processes and outputs and maintain and review
the ExCo Terms of Reference to ensure they remain fit for purpose on
an annual basis.
• Help coordinate and prepare the annual assurance requirement to
look at the Committee’s effectiveness and undertake other secretariat
duties as the need arises for other DIO Committees and Boards.
DIO Governance Framework- Ensure our Committees and Boards align with best practice around Governance and ensure this is reflected in the DIO Framework.
• Carry out the role of Secretary to the DIO ExCo, providing full
support including proactively facilitating the management and
maintenance of the forward agenda; preparation of monthly agendas;
ensure a coordinated and coherent programme of meetings; drafting
accurate and concise minutes; maintaining and updating the action
log; proactively handling the submission of papers; and producing the
packs for each meeting. Also responsible for the distribution of Out of
Committee papers process for the ExCo.
• Provide secretariat support to the DIO Board and other Committees
as required.
• Ensure the effective communication and continuous improvement of
Secretariat timetable, processes and outputs and maintain and review
the ExCo Terms of Reference to ensure they remain fit for purpose on
an annual basis.
• Help coordinate and prepare the annual assurance requirement to
look at the Committee’s effectiveness and undertake other secretariat
duties as the need arises for other DIO Committees and Boards.
DIO Governance Framework- Ensure our Committees and Boards align with best practice around Governance and ensure this is reflected in the DIO Framework.