Office Manager - Commercial | Havens Hospices
| Posting date: | 24 June 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £12,000 £12,000.00 per annum |
| Hours: | Part time |
| Closing date: | 24 July 2024 |
| Location: | Southend on Sea, SS2 6PR |
| Company: | Havens Hospices |
| Job type: | Permanent |
| Job reference: | 6390032/TracID6390032 |
Summary
This role will focus on managing the Commercial Trading Office, ensuring all areas run at their optimum, whilst assisting the Associate Commercial Director in facilitating the management of existing businesses and supporting them in bringing new ventures to realisation.
After the completion of a successful probationary period, there is the option for some agile and remote working within this role.
As well as supporting the Associate Commercial Director, this role will focus on office manager duties such as, managing the Commercial diary, ensure all communication from external stakeholders, including customers, is dealt with to the standard required, organise meetings and minute-take, ensuring accurate records of dates, costs, projections is maintained and managed, and assist with any HR requirements, such as raising vacancies within the Trading Service Area on the Charity's Applicant Tracking System.
This role is also required to monitor 121s and appraisals, ensuring that mandatory training is compliant across the Trading Teams.
At Havens Hospices, we care for children, young people and adults with complex or incurable conditions. Our specialist Care Teams can support them and their family living throughout illness, death and bereavement in the comfort of their own home and through our hospice services, Fair Havens and Little Havens.
Working at Havens Hospices allows you to give the gift of time to patients and families, creating memories. Although you may not be giving direct care to our patients, your contribution will have an immediate effect on our care services.
In return for your expertise and passion, you will receive a competitive salary package, and most of all, by making the most of every day you work at Havens Hospices you’ll be helping us continue ‘Making every day count’ for those who need us most.
At Havens Hospices we are committed to safeguarding and promoting the welfare of our employees and patients and expect all colleagues to share this commitment.
We value diversity and welcome applications from all sections of the community.
Principal Responsibilities:
• To assist the Associate Commercial Director in bringing new ventures to realisation
• To manage the diary of the Associate Commercial Director
• To facilitate the management of established businesses
• To identify and manage potential suppliers to aid delivery of projects.
• To ensure all communication from external stakeholders, including customers, is dealt with to the standard required.
• To assist in identifying and working with new suppliers with a view to improving efficiencies.
• To organise meetings and manage minute-taking where required.
• To assist with the reporting on the above, ensuring accurate records of dates, costs, projections
• To assist with and facilitate HR requirements including vacancies, appraisals, 121s, and mandatory training.
• To ensure all reports and administration from trading are delivered on time and produced to the level required.
Standard Responsibilities:
• Develop skills and competencies that are required to meet the demands of the role as it evolves over time.
• Always conduct yourself in a professional manner
• Carry out all aspects of your role positively and with enthusiasm.
• Abide by all legal requirements, and the Charity’s policies and procedures.
• Promote the philosophy of hospice and palliative care through demonstration of the mission and values.
• Participate in appropriate internal and external educational programmes to ensure continued professional development and accurate and up to date knowledge.
• Participate in annual appraisals and departmental 121 supervisions.
• Ensure compliance with relevant health and safety policies and procedures.
• To act in a manner that safeguards the interests of beneficiaries and upholds public trust and confidence in the hospice.
• Comply with Data Protection Act 2018 and GDPR requirements in all working practices maintaining confidentiality, integrity, availability, accuracy, currency, and security of information as appropriate.
• Take personal responsibility for all personal data within own working environment.
• Such other duties temporarily or on a continued basis, as may reasonably be required, commensurate with your grade.
• Work to achieve our vision and values in respect of health and safety, inclusion, and the safeguarding of our people. Taking personal responsibility to comply with these principals/requirements.
This advert closes on Tuesday 2 Jul 2024