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Medico-Legal clerk
| Posting date: | 18 June 2024 |
|---|---|
| Salary: | £22,383.00 per year |
| Additional salary information: | £22383.00 a year |
| Hours: | Full time |
| Closing date: | 02 July 2024 |
| Location: | Stockport, SK2 7JE |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9362-24-0621 |
Summary
You will be responsible for ensuring subject access request (SAR) applications have been applied for correctly and that the information requested is shared within the time scales set by the General Data Protection Regulation and Trust policy. You will be part of a team providing an essential function for the Trust on behalf of patients, solicitors, police and other significant parties external to the hospital. This is an opportunity to experience working in the NHS and at Stockport NHS Foundation Trust where people are warm and welcoming and striving to do the best for patients and staff. Main Duties & Responsibilities: Process correspondence with regard to requests for health records, this includes the appropriate consent and required associated documents. Communicate any further requirements with the applicant. Collate information and input all the data relating to each request onto the Datix system. Explain the process of a subject access request when receiving telephone enquiries and assist applicants with requirement options. Establish the extent/nature of records required/consented to. Utilise hospital systems to establish when the patient has attended the hospital and in what format the records are held. Ensure the request is processed within the timescales set by GDPR and Trust policy. Locate, retrieve and return records from various records stores and libraries across the site, ensuring the correct tracking of records. Copy records using the physical notes retrieved. Print records from various electronic systems as required. Co-ordinate Stockport Community and Tameside & Glossop records, retrieving copies and permissions. Request records from offsite locations, eg. District nurses and clinics. Copy the health record, ensuring that only information relating to patient named on the record is contained within the file. Report all misfiled information on the Trust incident reporting system. Ensure that each request is collated in its entirety. Ensure each set of records has been screened appropriately prior to release. Ensure release forms are signed before sending the records securely (via secure email/recorded delivery). Take responsibility for organising and prioritising your own work load, to ensure deadlines which do not conform to the 30 day statutory deadline are met. E.g. Court Orders and police investigations Liaise with outside agencies with regard to any requests for health records and any queries that may arise, this includes Solicitors and Government Agencies, and advising of any potential delays. Liaise where appropriate with the Litigation team and Patient and Customer Services team when aspects of the services overlap. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.