Administration Assistant for SEND Department
| Posting date: | 17 June 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Grade D £23,114-£23,893 (pro rata £17,463-£18,462) |
| Hours: | Part time |
| Closing date: | 05 July 2024 |
| Location: | Devizes, Wiltshire, SN10 5EF |
| Remote working: | On-site only |
| Company: | eTeach UK Limited |
| Job type: | Permanent |
| Job reference: | 1430798 |
Summary
Administration Assistant for the SEND Department (32.5 hrs term time + Inset days)Downland School is a co-educational maintained community special school for pupils aged between 11 and 16 who have an Education, Health and Care Plan (EHCP).
Our pupils have varying aptitudes and abilities; we are extremely proud of all their achievements and progress. Our pupils have a range of Special Educational Needs and Disabilities (SEND) including Autism (ASC); attachment disorders and Social, Emotional Mental Health (SEMH) difficulties. We seek to ensure that, by the time they leave us, our pupils emerge as self-confident individuals able to manage their own learning; equipped with the necessary skills and competencies to enable them to take the next steps in their lives and achieve success.
We are a friendly, happy and caring school, providing a positive, inclusive and enriching educational experience for our young people. We view each of our pupils as unique and shape our provision to meet their individual needs and accelerate their progress in a variety of areas e.g. personal, social development and academic achievement. Our commitment to supporting the ‘whole’ child and their ‘full’ development is underpinned by our strong pastoral systems and our committed and trained staff. At Downland, we promote inclusion and equality and celebrate diversity.
Our motto is ‘Aspire, Achieve and Thrive’.
We are now looking for a School Admin Assistant to support our SEND department. Your role will primarily include:
• Undertaking word processing of correspondence, standard letters, reports, publications and other documents.
• Photocopying and collating documents in preparation for Annual Reviews.
• Filing documents in accordance with the established systems.
• Collating and inputting new and updated information on the school’s computerised system for pupil records and ensuring all records are maintained and up to date. Assisting in the production of reports, lists and other information relating to pupils records.
• Welcoming visitors to the school for meetings, ensuring its procedures are followed, receiving and prioritising incoming telephone calls, dealing with them appropriately including accurately recording messages as required. To liaising with staff, Governors, pupils, parents and outside agencies as directed.
• Take and distribute minutes for briefings and meetings
• To support the SEND Lead with Exam Access Arrangements administration including obtaining evidence from teachers and preparing paperwork for submission to the Exam Boards.
• Opening, sorting and distributing incoming mail to the department in a timely manner. Sending, receiving and distributing emails in a timely manner. Checking the Information Exchange and school e-mails on a daily basis and distribute information as appropriate.To succeed in this role, you should be able to demonstrate: • Possess excellent verbal and written communication skills
• Meticulous attention to detail
• Ability to ‘get jobs done’ efficiently and effectively
• Ability to work under pressure, prioritise and meet deadlines
• A good telephone manner, polite and professional at all times
• Ability to communicate effectively with all stakeholders
• ICT/word processing experience
• Good interpersonal skills
• Experience of working on your own initiative
• Photocopying and collating documents in preparation for Annual Reviews.
• Filing documents in accordance with the established systems.
• Collating and inputting new and updated information on the school’s computerised system for pupil records and ensuring all records are maintained and up to date. Assisting in the production of reports, lists and other information relating to pupils records.
• Welcoming visitors to the school for meetings, ensuring its procedures are followed, receiving and prioritising incoming telephone calls, dealing with them appropriately including accurately recording messages as required. To liaising with staff, Governors, pupils, parents and outside agencies as directed.
• Take and distribute minutes for briefings and meetings
• To support the SEND Lead with Exam Access Arrangements administration including obtaining evidence from teachers and preparing paperwork for submission to the Exam Boards.
• Opening, sorting and distributing incoming mail to the department in a timely manner. Sending, receiving and distributing emails in a timely manner. Checking the Information Exchange and school e-mails on a daily basis and distribute information as appropriate.To succeed in this role, you should be able to demonstrate: • Possess excellent verbal and written communication skills
• Meticulous attention to detail
• Ability to ‘get jobs done’ efficiently and effectively
• Ability to work under pressure, prioritise and meet deadlines
• A good telephone manner, polite and professional at all times
• Ability to communicate effectively with all stakeholders
• ICT/word processing experience
• Good interpersonal skills
• Experience of working on your own initiative