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Crewing Assistant
| Posting date: | 14 June 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 28 June 2024 |
| Location: | Aberdeen, Aberdeenshire |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Subsea 7 Limited |
| Job type: | Contract |
| Job reference: |
Summary
Due to increased workload, we are looking for a motivated Crewing Assistant to support our Projects & Offshore Operations team on a short-term contract for up to 3 months. The role will be based at our Westhill office in Aberdeenshire and is a great opportunity for someone who has enhanced administration skills, with previous experience arranging travel being advantageous.
What will you be doing?
The Crewing Assistant role will work under general supervision providing day to day administration support to the Crewing team within the offshore resources function relating to vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will be responsible for quality and accuracy ensuring that administrative tasks are carried out in an effective and timely manner.
Responsibilities include (but are not limited to):
Supporting the Crewing Team Leads and Crewing Coordinators.
Raise call offs, hire forms and certification check forms for personnel as required.
Assist crewing teams to ensure the relevant documentation is up to date prior to crew going offshore.
Liaise with shipping agents and Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate.
Provide support for any other activity within Crewing that maybe required from time to time.
Organise flights, travel, and accommodation.
Complete weekly timesheet in Onboard Tracker.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
An awareness of the practices required to travel personnel to international locations would be desirable (ticketing, visas, work permits, inoculations etc).
Adaptable and pro–active with a structured and methodical approach to tasks, with ability to control workload and deliver in a time-sensitive setting.
Good communication and interpersonal skills, with the ability to deal with personnel onshore and offshore.
Proficient in the use of Microsoft Word, Excel and Outlook.
Prior experience in a similar functional role will be of advantage.
A working knowledge of geographical locations and travel time between countries would be advantageous.
Ideal candidate would have a significant background in administration and be able to work in a busy environment.
What do we offer?
Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
Enhanced maternity/paternity leave/adoption leave
A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What will you be doing?
The Crewing Assistant role will work under general supervision providing day to day administration support to the Crewing team within the offshore resources function relating to vessels, encompassing all aspects of the mobilisation and demobilisation for personnel being sent offshore. The position will be responsible for quality and accuracy ensuring that administrative tasks are carried out in an effective and timely manner.
Responsibilities include (but are not limited to):
Supporting the Crewing Team Leads and Crewing Coordinators.
Raise call offs, hire forms and certification check forms for personnel as required.
Assist crewing teams to ensure the relevant documentation is up to date prior to crew going offshore.
Liaise with shipping agents and Subsea 7 country management to arrange personnel transfers and other in country services, completing schedule as appropriate.
Provide support for any other activity within Crewing that maybe required from time to time.
Organise flights, travel, and accommodation.
Complete weekly timesheet in Onboard Tracker.
What experience would we like you to have?
Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.
An awareness of the practices required to travel personnel to international locations would be desirable (ticketing, visas, work permits, inoculations etc).
Adaptable and pro–active with a structured and methodical approach to tasks, with ability to control workload and deliver in a time-sensitive setting.
Good communication and interpersonal skills, with the ability to deal with personnel onshore and offshore.
Proficient in the use of Microsoft Word, Excel and Outlook.
Prior experience in a similar functional role will be of advantage.
A working knowledge of geographical locations and travel time between countries would be advantageous.
Ideal candidate would have a significant background in administration and be able to work in a busy environment.
What do we offer?
Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time or flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
Enhanced maternity/paternity leave/adoption leave
A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.
Who are we?
We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.