HR Administrator
| Dyddiad hysbysebu: | 13 June 2024 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | Negotiable |
| Oriau: | Full time |
| Dyddiad cau: | 30 June 2024 |
| Lleoliad: | Wakefield, WF2 7PJ |
| Cwmni: | NHS Jobs |
| Math o swydd: | Contract |
| Cyfeirnod swydd: | A0430-24-0029 |
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Job Purpose: The post holders main area of responsibility is twofold: To provide HR administrative support to assist in the delivery of Conexus operational clinical services by ensuring that the workforce, which is made up of over 200 casual workers, have the right compliance checks in place to enable them to undertake work within the services and have contracts in place which match their relationship with Conexus; and To provide an efficient, effective all round administrative support to the HR function under the guidance of the Deputy Head of People and HR Officer. The postholder will be required to work 5 days per week with flexibility around the hours of work between 8am and 6pm and will be required to attend the offices at least twice per week to ensure that communication between the clinical services team and HR is maintained. Skills and Aptitude In your role as HR Administrator, you will act as a liaison between employees, sessional workers, associates and HR, ensuring smooth running of our processes with a prompt resolution. The postholder will already have some previous experience either through an apprenticeship or working in a similar role where attention to detail, understanding the importance of seeking, inputting and providing accurate and high-quality level of information is of utmost importance and having in place effective communication processes with potential applicants and existing employees is essential to building a good relationship between Conexus and its workforce. Whilst work will be supervised and will follow a regular and predictable pattern of activities with daily tasks completed alongside tasks which may require more planning and prioritisation, the postholder will be expected to use their own initiative by providing and interpreting company policies and procedures to assist managers and our workforce. The postholder will therefore, need to tailor their communication style to the needs of the individual. In return the postholder will be given an excellent opportunity to gain a general understanding of the organisation and develop business skills/knowledge relevant to particular areas of our work. There may also be the opportunity to be involved in HR related projects which can broaden your knowledge and experience. Working Arrangements The post holder will have a base at Sandal Castle Medical Centre and currently White Rose House, in Wakefield town centre, but will be required to work flexibly and the ability to work remotely from home for a limited number of days is also available. As the role requires the postholder to commute across the Wakefield District applicants should either hold a full driving licence, which is valid in the UK, and hold the relevant car insurance to cover travel for business purposes or have the ability to be mobile by using other modes of transport for which reasonable expenses will be payable. Hours of work are flexible between 8am and 6pm Monday to Friday. Where the postholder may be required to support clinical services outside of these hours, time off in lieu will be made available. Specific Role Responsibilities The post will evolve as we develop our services but the postholder will be required to undertake the following duties: Work closely with the clinical operational teams to recruit and onboard new workers to our casual workforce which provides services to GP Care Wakefield; Work with the HR team on general HR recruitment/selection for our employed staff (including those in primary care networks and our corporate teams): Ensure appropriate recruitment screening processes are in place and followed for all of our workforce in line with agreed protocols and procedures: Placing of advertisements on NHS Jobs and other recruitment platforms liaising with recruiting managers; Ensure all sessional workers within the service meet the relevant governance and compliance requirements including mandatory training, indemnity certificates, DBS documents, vaccination and immunisation requirements; professional registration etc and work closely with our other HR administrator to ensure similar arrangements are in place for our directly employed staff; Issue relevant documentation including contracts of employment and secondment agreements in line with HR advice and relevant employment law. Administration in support of absence recording, contractual amendments and monthly payroll submissions; Liaison with the relevant personnel regarding payroll documentation; Ensure the new starter tracker is maintained with appropriate on-boarding information; Work with the senior management team to ensure that any support which may be provided by external agencies/organisations providing workforce to us is used to the best of its ability and complies with our systems and processes. Support colleagues withHRqueries and ensure all queries are dealt with in a timely and accurate manner and respond to the needs of the business; Assist managers with collating information on probationary reviews, annual appraisals, and training records and ensure they are recorded centrally on the HR system Maintain employee records using our central HR system People HR; Maintain and auditing employee/sessional workforce training records using our training platform, Practice Index; Generate basic and standardised monthly HR reports that are required in the business regarding employee information. Assist in the planning and delivery of staff induction sessions; Act as first point of contact for workers in the district interested in working with us on a sessional basis. Ensure processes are in place to validate invoices for work carried out by self-employed contractors. Maintain the highest level of confidence with regards to personally identifiable information including sensitive information, concerning our employees, workers, contractors, and board members. This may include liaison with our external HR provider to ensure the advice is in line with employment legislation and best practice. Deal with day-to-day enquiries in an efficient, effective, and confidential manner ensuring recording of advice given and received in accordance with our GDPR processes. Other duties may be required to meet the responsibilities of the post and the requirements of the organisation. Conexus reserves the right to vary your duties and responsibilities at any time and from time to time according to the needs of the business. KEY WORKING RELATIONSHIPS Internal Close working relationships with all members of the Conexus Healthcare team, workers on the sessional workforce bank and staff in our member practices & primary care networks. Close working relationship with HR, ensuring there is a seamless service provided for the workforce. External Excellent working relationships required with Conexus Healthcare partners, suppliers and agencies and potential applicants for our casual workforce bank who may work in primary care (for example in GP practices) or within another health and social care organisation.