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Materials Management Assistant – Band 3 | North Bristol NHS Trust

Posting date:	12 June 2024
Salary:	Not specified
Additional salary information:	£22,816 - £24,336 pro rata
Hours:	Part time
Closing date:	12 July 2024
Location:	Bristol, BS10 5NB
Company:	North Bristol NHS
Job type:	Contract
Job reference:	6390955/339-CCC4592

Summary

The job has two main purposes:
• Effective materials management for service users.
• Reviewing and maintaining optimum stock levels of all products to be materially managed.

Knowledge
• Educated to GSCE ‘O’ level/ONC standard in English and Mathematics.
• Proficient with PC, with knowledge of Microsoft Office packages e.g., Outlook, Word and Excel.



Training
• Good inter-personal skills and the ability to communicate clearly and effectively, daily at all levels i.e., with management, members of staff, service stakeholders, BWPC staff, service end users, Trust clinical staff, local budget holders and suppliers.



Experience
• Experience within a supply chain/logistics environment.
• Experience within a customer facing role, such as retail or hospitality.
• Busy environment with a high degree of interruptions.
• The ability to undertake some physically demanding tasks in having to move cages of approximately 300kg in weight as and when required.
• Able to work under pressure to ensure frequently changing priorities are met.
• The post holder will be expected to carry out complex tasks whilst dealing with interruptions.
• To be able to liaise with stakeholders in relation to provision of service. This can be over the telephone or in person.
• The position requires physical effort, often in confined spaces, daily such as the manual handling of roll cages and unpacking of products onto the storeroom shelves.
• To be flexible with their approach to working hours and location.
• To be a role model and reflect and promote the values of the Trust in all activities.
• Ensure that the continuity of healthcare is maintained to the patients and community, the position will provide cover if required, for major incidents or in other special circumstances.
• Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.


• Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.


• Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.


• To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.


• Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.


• Support the implementation of e-procurement including electronic catalogues and inventory management.


• Ensure deliveries of goods are accurate, on time and stored in a professional manner.


• Provide monthly stock count figures to all requisition points designated when required.


• Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.


• Process purchase orders and assist with the purchasing process as necessary.




• Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.


• Answer the telephone; take messages and action as appropriate.


• Attend team meetings and feedback sessions as requested.


• Regular interaction with the AGV system, both as a user, and to ensure service continuity.


• To ensure that expired and wasted stock is logged with the value recorded as applicable.


• Resolve day to day materials management queries raised by wards, theatres, or departments.


• Chase outstanding orders by liaising with procurement or directly with the supplier.


• Operate office equipment provided appropriate to the task allocated.


• To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.


• Be prepared to move to new areas of responsibility when asked to do so by the Supply Chain Analyst as part of rotation.


• Process stock requisitions and returns to suppliers using the purchasing and supply computer system in accordance with the input timetable.


• Chase outstanding orders by liaising with procurement and/or directly with the supplier in a timely manner and communicate information back affected service users.


• Provide a high-quality materials management service and supply chain processing to meet the Materials Management Department’s service level to all customers.


• Understand the various processes followed by the Materials Management Service in all departments.


• Comply with all statutory regulations, procedures and Standing Financial Instructions as directed.


• Undertake any other assignments allocated by the Supply Chain Analyst or Service Manager in the interests of the Materials Management Department’s service to all customers.


• Provide cover for other Materials Management Assistants if and when required


This advert closes on Thursday 27 Jun 2024