Warning
This job advert has expired and applications have closed.
HI, Prevention and Population Health Team Administrator
| Posting date: | 10 June 2024 |
|---|---|
| Salary: | £22,816 to £24,336 per year |
| Additional salary information: | £22816 - £24336 a year |
| Hours: | Full time |
| Closing date: | 24 June 2024 |
| Location: | Dorchester, DT1 1TG |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | D9467-ICB-108-24 |
Summary
CONTEXT STATEMENT Dorset ICB has set up a new dedicated Health Inequalities, Prevention and Population Health (HIPPS) team to fast-track action to deliver our shared system population health priorities making sure that everyone gets equal outcomes from health and care services and has an equal chance of leading a healthy life. JOB PURPOSE The post holder will play a key role in supporting the delivery of a variety of workstreams across the health inequalities, population health and prevention portfolios, by delivering an effective and competent level of clerical and administrative support and consistently deliver and efficient and effective service. The post holder will be required to work under their own initiative, as well as working as part of the wider HIPPs team, will demonstrate a willingness to help others and be a key member of the team with responsibility for specifically allocated tasks. The post holder will be expected to follow set processes, prioritise their own workload and demonstrate initiative in order to fulfil the requirements of the post. Excellent interpersonal skills and communication skills are essential plus an ability to deal with highly sensitive and confidential information. The post holder will be the initial point of contact in the office and team email account and must have competent ICT skills including word processing, database inputting and diary management skills. The post holder must have a flexible and adaptable approach to their work in order to meet demanding deadlines and have the ability and resilience to regularly deal with a range of routine and non-routine administrative tasks as required to deliver an efficient and effective service. POST SPECIFIC, TASKS AND OBJECTIVES Acting as a first point of contact for the team, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information and referring to other team members as appropriate. Providing efficient administrative support to the HIPPs team, maintaining confidentiality of information relating to team and stakeholders and supporting delivery of the HIPPS team workplan. Work independently on all aspects of the role, exercising maximum autonomy whilst recognising where it is appropriate to seek advice or assistance from a more senior member of the HIPPS team. To maintain databases and coordinate the collection and management of a range of data relating to the HIPPS team, enabling the tracking and progress of workstreams. Dealing with telephone calls and email enquiries, in a timey and helpful manner, taking messages and passing relevant information to the relevant department or team member. Monitoring the team email box and distributing emails to relevant team members in a timely manner. Photocopying, scanning and word processing documents, letters, emails, minutes and reports as and when required and in a timely manner. Provide high quality administrative support. This will include a wide range of duties from arranging and coordinating electronic diaries, events, meetings, travel arrangements and dealing with internal and external communications and correspondence. Co-ordinate and administer a number of high- level meetings and workshops, to include agenda preparation, coordination and dissemination of papers, minute taking, production and maintenance of action trackers and relevant hospitality arrangements. In the event of face-to-face meetings this could include venue bookings where appropriate. Maintain timely and accurate outputs for all work, leading on the coordination and follow up of agreed actions for the team and from associated meetings. Ensure that administrative support services are provided in a timely and efficient manner. Select, retrieve, and collate papers and information for meetings, enquiries and other activities. Ensuring all complaints are dealt with appropriately in accordance with standard operational policy, resolving where possible, and escalating to the appropriate person as required. Photocopying and word processing documents, letters, emails and reports to a high standard. The post holder must have an advanced level of keyboard and ICT skills and be competent in Microsoft Office programmes. Support the creation of high-quality presentation materials. Ensuring that data systems are kept up to date to allow accurate and detailed reporting capabilities for both internal and external requirements. Ensuring that all paper files are collated and filed in a robust and effective manner and take responsibility for archiving documentation as required and in accordance with processes, including independent review administrative work as directed and when required. Ensuring that general office supply levels and equipment and training materials are maintained and organised. Understanding the importance of efficiency, effectiveness and best value in all working practices. Carrying out other appropriate delegated duties as and when required. The post holder will be responsible for ensuring their mandatory training is up-to-date. The job description and person specification are an outline of the task, responsibilities and outcomes of the role. The post holder will carry out any other duties as may reasonably be required by their line manager. The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the department and organisation. Please note we reserve the right to extend the closing date or close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible For further information, please see full Job Description attached.