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Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
1739 - Portfolio Coordinator
| Dyddiad hysbysebu: | 04 Mehefin 2024 |
|---|---|
| Cyflog: | £36,000 i £44,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 30 Mehefin 2024 |
| Lleoliad: | Peterborough |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 4 ddiwrnod yr wythnos |
| Cwmni: | Construction Industry Training Board |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 1739 |
Crynodeb
Job Title: Portfolio Coordinator
Location: Peterborough/Hybrid (1-2 days a month in head office excluding attending meetings)
Salary Range: £36,000 - £40,000
CITB aims to lead the construction industry by example to ensure fairness, inclusion and respect for all. We seek to develop an organisation which reflects Britain’s diverse population, and our main objective is to create a culture that enables our customers to strive towards an organisational community that is reflective of today’s society.
Role Purpose:
To provide a proactive, high-quality support service that adds value and impact to the Central Portfolio Office (CPO) Groups and where appropriate for specific activities to the Central Portfolio team.
Key responsibilities and accountabilities:
1 To be primarily accountable for the management of the Central Portfolio Office Groups:
Strategic Group
Investment Group
Change Group
Delivery Group
Operators Group
2 On behalf of the Chair of each Group, communicate with the Chair’s Executive Assistant to arrange meetings.
3 To liaise with Senior Responsible Officers (SROs) to collate relevant papers for each Group, ensuring such papers are uploaded to each Group team’s area within 5 working days of the meeting, and all documents are filed within the CPO documentation centre.
4 Ensure Gate 1 investment cases contain completion dates for Gates 2 to 4, and a launch date for Gate 4 for the Investment Group and Change Group.
5 Ensure the accurate, complete, and timely completion of the Group data captures (excluding the Delivery Group) within the Performance Hub data room - this includes liaison with cross department functions and the adding of new investments and milestones.
6 Update the Performance Hub data room data capture for the Investment Group and Change Group in relation to completion dates, investment decisions, and approval completion for progressing to the next Gate.
7 Compile the Group Agendas within 5 working days of the meeting and attend meetings and take actions - this includes the management of actions before the next meeting and the recording of attendance to meetings and archiving decisions.
8 Ensure file formats and working structures are adhered to in relation to the CPO documentation centre.
9 To be responsible for the CPO file management system, SharePoint and Teams Group Areas.
10 Provide cover in the absence of the Portfolio Manager.
Knowledge and Experience:
Essential
• Highly developed written and spoken communication skills to communicate with discretion and tact.
• A high level of emotional intelligence and empathy.
• Experience of managing conflict
• Experience in a secretarial, personal assistant or similar role.
• Experience of working autonomously.
• Experience of using Microsoft Office or equivalent tools including spreadsheets, databases, document management and communication applications.
• Attention to detail.
• Proven experience of working with highly confidential information.
Desirable
• Experience of working one-to one and developing effective working relationships across teams.
• Experience of developing and implementing process improvement.
• Experience of using Microsoft PowerBi.
Special Conditions/Other Requirements:
• Able to work confidently without supervision.
• Able to work flexible working hours.
• Able to travel to London, other CITB sites, and other locations as required.
• Able to work with and protect highly confidential material.
Location: Peterborough/Hybrid (1-2 days a month in head office excluding attending meetings)
Salary Range: £36,000 - £40,000
CITB aims to lead the construction industry by example to ensure fairness, inclusion and respect for all. We seek to develop an organisation which reflects Britain’s diverse population, and our main objective is to create a culture that enables our customers to strive towards an organisational community that is reflective of today’s society.
Role Purpose:
To provide a proactive, high-quality support service that adds value and impact to the Central Portfolio Office (CPO) Groups and where appropriate for specific activities to the Central Portfolio team.
Key responsibilities and accountabilities:
1 To be primarily accountable for the management of the Central Portfolio Office Groups:
Strategic Group
Investment Group
Change Group
Delivery Group
Operators Group
2 On behalf of the Chair of each Group, communicate with the Chair’s Executive Assistant to arrange meetings.
3 To liaise with Senior Responsible Officers (SROs) to collate relevant papers for each Group, ensuring such papers are uploaded to each Group team’s area within 5 working days of the meeting, and all documents are filed within the CPO documentation centre.
4 Ensure Gate 1 investment cases contain completion dates for Gates 2 to 4, and a launch date for Gate 4 for the Investment Group and Change Group.
5 Ensure the accurate, complete, and timely completion of the Group data captures (excluding the Delivery Group) within the Performance Hub data room - this includes liaison with cross department functions and the adding of new investments and milestones.
6 Update the Performance Hub data room data capture for the Investment Group and Change Group in relation to completion dates, investment decisions, and approval completion for progressing to the next Gate.
7 Compile the Group Agendas within 5 working days of the meeting and attend meetings and take actions - this includes the management of actions before the next meeting and the recording of attendance to meetings and archiving decisions.
8 Ensure file formats and working structures are adhered to in relation to the CPO documentation centre.
9 To be responsible for the CPO file management system, SharePoint and Teams Group Areas.
10 Provide cover in the absence of the Portfolio Manager.
Knowledge and Experience:
Essential
• Highly developed written and spoken communication skills to communicate with discretion and tact.
• A high level of emotional intelligence and empathy.
• Experience of managing conflict
• Experience in a secretarial, personal assistant or similar role.
• Experience of working autonomously.
• Experience of using Microsoft Office or equivalent tools including spreadsheets, databases, document management and communication applications.
• Attention to detail.
• Proven experience of working with highly confidential information.
Desirable
• Experience of working one-to one and developing effective working relationships across teams.
• Experience of developing and implementing process improvement.
• Experience of using Microsoft PowerBi.
Special Conditions/Other Requirements:
• Able to work confidently without supervision.
• Able to work flexible working hours.
• Able to travel to London, other CITB sites, and other locations as required.
• Able to work with and protect highly confidential material.