Administrator/Receptionist – Resources
| Posting date: | 04 June 2024 |
|---|---|
| Salary: | £12.59 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 03 July 2024 |
| Location: | Stoke on Trent, Staffordshire, ST6 6QW |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Stoke 5249940 |
Summary
What's involved with this role:
Temporary Administrator/Receptionist – Resources
Job Ref: Stoke 5249940
Pay Rate: £12.59 per hour PAYE
Hours per week: 37 Monday to Friday, normal working hours
Role Length: This opening assignment is for 1-2 months
City: Stoke on Trent, Staffordshire
Enhanced DBS disclosure required for this role
The purpose of this post is to provide a reception function in the city’s network of Children’s Centres and Family Hubs and to provide daily administrative support to the Supporting Families Service.
Key Receptibilities:
To devise and maintain, in consultation with other staff, an administrative system to meet the needs of the Children's Centres and Family Hubs.
To place orders with the authorisation from the duty manager, overseeing the order right through to the delivery, receipting process and processing of invoices.
Input and maintain information accurately using a range of electronic systems and databases to support the functions of the Supporting Families Service.
Ensure that all incoming mail is distributed, outgoing mail is posted and a record is kept.
Maintain an office diary, and to book meeting rooms as and when required, assisting with room set up when required.
Keep accurate records of, and regularly check, office stationery, etc., ensuring a sufficient supply is maintained.
Assist the Service Development Officer/Team manager with the day-to-day financial running and budget control, including the purchase of office resources and sundries (e.g. train tickets etc), with appropriate authorisation from a duty manager.
Welcome visitors in a friendly and polite manner, respond to queries efficiently and effectively, maintaining a professional approach at all times.
Promote and foster a welcoming environment for families and children of all ages, maintaining a warm, professional and non-judgmental approach at all times.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF.
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
Qualifications:
3 GCSE's, Grades A-C, or equivalent including English and Mathematics.
Skills & Experience:
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Ability to be organised, flexible and prioritise a demanding workload.
Previous administration experience.
Ability to demonstrate and maintain a calm, non-judgmental approach at all times and work well under pressure.
Experience in customer facing role preferably in a social care, education or health setting accessed by vulnerable children and families.
Ability to demonstrate and maintain excellent customer service skills in a busy and challenging environment.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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Job Ref: Stoke 5249940
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.