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Transport & Export Advisor FTC
| Posting date: | 03 June 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 03 July 2024 |
| Location: | Rugby |
| Remote working: | On-site only |
| Company: | Listgrove Ltd |
| Job type: | Temporary |
| Job reference: | EG/62098 |
Summary
Transport & Export Advisor FTC
Based in Rugby, Warwickshire
Client Overview:
An independent distribution business, looking to strengthen their Logistics and transportation team.
Role Overview:
This role will provide support for transport, despatch and good in/deliveries to and from site, ensuring paperwork and Tropos (ERP system) transactions related to the role are accurate.
Responsibilities:
· Responsible for creating accurate, timely despatch documentation and for all goods in and related transactions on ERP.
· Be aware of the production and order planning schedules and be able to provide support and advice on delivery schedules and risks.
· Understand the export procedures and be able to create paperwork for export orders and samples for land, sea air freight (following IATA guidance)
· Liaise with export haulier partners to ensure correct paperwork is in place and despatched loads are fully compliant.
· Placement of POs and/or PRs for transport related services.
· Support the creation of a delivery schedule and communication of despatches to stakeholders.
· Ensure all inbound deliveries are booked in and slots allocated in and around outbound vehicles and avoid vehicle stacking.
· Plan activities related to dispatching, routing and tracking of vehicles, to ensure the optimal, most effective delivery schedule is achieved.
· Liaise with customers and ensure deliveries are expected and/or booked in where required.
· Support site security and day to day control of entry to all visitors (access camera monitoring) and for ensuring vehicles follow site traffic rules.
· Monitor collections/deliveries ensuring they are on time and any issues logged and/or incidents raised.
· Support with day-to-day management of transport partners and drivers for the business, ensuring the correct documentation and licenses are in place (e.g. ADR and or/ operators’ licenses); vehicle checklists tracked and issues addressed and drivers are clearly communicated to.
· Ensure compliance with transportation-related policies, as well as safety rules and government regulations. Follow the company initiatives for Safety, Health & Environment (SHE) (e.g. H&S Policy, Golden Rules) and exhibit SHE leadership through own behaviours.
· Provide general administration support to the operations and office teams as required.
Person Specification:
· Demonstrable experience in a similar Transportation/Logistics/Export position.
· Practical/proactive problem solver and flexible to support a dynamic, customer driven business.
· Tenacious, thorough, determined, energetic and driven with attention to detail.
· Well organised and able to assimilate new information quickly and take innovative approach to solve complex queries.
· Excellent written and verbal communication skills, providing both customers and internal stakeholders with clear concise information to provide positive and beneficial interaction.
· IT literate. Able to collate data from multiple sources into useable documentation.
· Persuasive, goal orientated and able to follow specific processes and requirements.
· Quality conscious and well organised, able to respond quickly to requests for information or support.
· Team player and customer orientated.
· Flexible to be able to work on multiple and varied tasks.
· Proficient in MS Office tools, especially Excel. Good knowledge of ERP system usage.
· Good Health & Safety awareness and appreciation.
For reasons of better legibility, the simultaneous use of the language forms male, female and diverse (f/m/d) is avoided. All personal designations apply equally to all genders.
For EU roles, candidates must be eligible to work and live in the European Union. Proof of eligibility will be required with your application.
.
To apply please contact Ellie Guest
ellie.guest@listgrove.com
0044 (0) 1789 207070
Based in Rugby, Warwickshire
Client Overview:
An independent distribution business, looking to strengthen their Logistics and transportation team.
Role Overview:
This role will provide support for transport, despatch and good in/deliveries to and from site, ensuring paperwork and Tropos (ERP system) transactions related to the role are accurate.
Responsibilities:
· Responsible for creating accurate, timely despatch documentation and for all goods in and related transactions on ERP.
· Be aware of the production and order planning schedules and be able to provide support and advice on delivery schedules and risks.
· Understand the export procedures and be able to create paperwork for export orders and samples for land, sea air freight (following IATA guidance)
· Liaise with export haulier partners to ensure correct paperwork is in place and despatched loads are fully compliant.
· Placement of POs and/or PRs for transport related services.
· Support the creation of a delivery schedule and communication of despatches to stakeholders.
· Ensure all inbound deliveries are booked in and slots allocated in and around outbound vehicles and avoid vehicle stacking.
· Plan activities related to dispatching, routing and tracking of vehicles, to ensure the optimal, most effective delivery schedule is achieved.
· Liaise with customers and ensure deliveries are expected and/or booked in where required.
· Support site security and day to day control of entry to all visitors (access camera monitoring) and for ensuring vehicles follow site traffic rules.
· Monitor collections/deliveries ensuring they are on time and any issues logged and/or incidents raised.
· Support with day-to-day management of transport partners and drivers for the business, ensuring the correct documentation and licenses are in place (e.g. ADR and or/ operators’ licenses); vehicle checklists tracked and issues addressed and drivers are clearly communicated to.
· Ensure compliance with transportation-related policies, as well as safety rules and government regulations. Follow the company initiatives for Safety, Health & Environment (SHE) (e.g. H&S Policy, Golden Rules) and exhibit SHE leadership through own behaviours.
· Provide general administration support to the operations and office teams as required.
Person Specification:
· Demonstrable experience in a similar Transportation/Logistics/Export position.
· Practical/proactive problem solver and flexible to support a dynamic, customer driven business.
· Tenacious, thorough, determined, energetic and driven with attention to detail.
· Well organised and able to assimilate new information quickly and take innovative approach to solve complex queries.
· Excellent written and verbal communication skills, providing both customers and internal stakeholders with clear concise information to provide positive and beneficial interaction.
· IT literate. Able to collate data from multiple sources into useable documentation.
· Persuasive, goal orientated and able to follow specific processes and requirements.
· Quality conscious and well organised, able to respond quickly to requests for information or support.
· Team player and customer orientated.
· Flexible to be able to work on multiple and varied tasks.
· Proficient in MS Office tools, especially Excel. Good knowledge of ERP system usage.
· Good Health & Safety awareness and appreciation.
For reasons of better legibility, the simultaneous use of the language forms male, female and diverse (f/m/d) is avoided. All personal designations apply equally to all genders.
For EU roles, candidates must be eligible to work and live in the European Union. Proof of eligibility will be required with your application.
.
To apply please contact Ellie Guest
ellie.guest@listgrove.com
0044 (0) 1789 207070