Team Administrator | Essex Partnership University NHS Foundation Trust
| Posting date: | 30 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 Pro rata |
| Hours: | Part time |
| Closing date: | 29 June 2024 |
| Location: | Chelmsford, CM2 0PP |
| Company: | Essex Partnership NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6341844/364-A-7783 |
Summary
We are looking for experienced candidates with an excellent level of administration, interpersonal and organisational skills. You will also need to be computer literate ideally with experience of Microsoft Word, Excel, System one and Outlook. You will be given full training on the various systems that we use.
We are looking for someone with a positive and compassionate approach to supporting patient care. The role will include some face to face contact and telephone calls from patients.
Successful candidates will be expected to work in the organisation, providing services in a professional, efficient, friendly and polite manner.
Essex STaRS is a specialist treatment, prescribing and recovery service for patients with drug and alcohol dependency issues. The service offers opiate substitute prescribing programmes and alcohol detoxification. We work in partnership with other organisations who provide psychosocial and recovery support.
You will be responsible for providing effective clinical and non-clinical administrative support within the service for the multi-disciplinary teams.
To work as an integral part of the team supporting the delivery of all aspects of patient care. You will be expected to work with key partner organisations, service users, clinicians and other practitioners within the service.
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
• Maintain the service user database(s) on a daily basis
• Manage the 'referrals in' and other relevant team processes
• Arrange clinic appointments for the service/team and send out appointment letters as appropriate and record onto service user database(s)
• Record all service user outcomes on to service user database(s)
• Provide typing support for appointment outcomes, GP letters etc.
• Organise / attend team meetings, taking appropriate minutes
• Ensure actions from team meetings are duly circulated and followed up
• Be responsible for inputting assessments and reviews onto service user database(s) and alerting clinical staff of reviews due, ensuring relevant documentation is available
• Correspond with service users, GP’s and other agencies and input appropriately onto service user database(s)
• Provide collective, and where required individual, secretarial support to the team
• Adhere to the Trust’s prescription management policy
· Manage incoming and outgoing team communications
• Undertake filing duties and ensuring all filing systems are maintained
• Cover colleagues during periods of leave
• Handling petty cash
• Maintain stationery supplies, ordering replacements as needed
• Take part in service development and review
• Support the team to achieve agreed performance outcomes
This advert closes on Thursday 13 Jun 2024