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PA to the OPCC/Admin – Resources
| Posting date: | 24 May 2024 |
|---|---|
| Salary: | £14.40 to £14.40 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 22 June 2024 |
| Location: | Cwmbran, NP44 3FW |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Gwent BL TCL 361808 |
Summary
What's involved with this role:
Temporary PA to the OPCC/Admin – Resources
Job Ref: Gwent BL TCL 361808
Pay Rate: £14.40 per hour PAYE
Hours per week: 37 Monday – Friday normal working hours
Role Length: This opening assignment is for 6-7 months, likely to be extended
City: Cwmbran
Hybrid working
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
Proven minute taking skills and experience are essential for this role.
The purpose of the role is to provide comprehensive administrative support to the Executive Team, ensuring smooth operations and efficient communication.
Key Responsibilities:
Manage calendars, schedule meetings, and coordinate appointments for senior executives.
Prepare and distribute agendas, minutes, and other relevant documents for meetings.
Handle written correspondence, including drafting emails, letters, and reports.
Assist with call handling, filtering inquiries, and directing calls appropriately.
Maintain confidential files and records related to executive matters.
Collaborate with other departments and external stakeholders as needed.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Minimum of five grade A-C GCSE’s/equivalent level qualifications NVQ level 2 or possess relevant experience.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Demonstrated experience supporting senior executives, understanding their priorities, and proactively managing their schedules.
Strong organisational skills, attention to detail, and the ability to multitask effectively.
Excellent written and verbal communication skills, including minute-taking during meetings.
Proficient typing skills with accuracy.
Ability to actively listen, understand instructions, and follow through on tasks.
Ability to work in a fast-paced environment and adjust to changing priorities.
Must be IT literate and have good keyboard skills in order to operate relevant computer packages including Microsoft Word, Excel, and Outlook to provide an efficient service.
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Job Ref: Gwent BL TCL 361808
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.