OPCC Board Officer/Admin -Police/Crime Commissioner Office
| Posting date: | 24 May 2024 |
|---|---|
| Salary: | £15.96 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 22 June 2024 |
| Location: | LEICESTER, LE19 2BX |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Leicestershire BL TCL 361819 |
Summary
What's involved with this role:
Temporary OPCC Board Officer / Admin - Office of the Police & Crime Commissioner
Reference no: Leicestershire BL TCL 361819
Pay Rate: £15.96 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
This opening assignment is for 6 months
City: LEICESTER
Agile working
Minute taking skills and experience are essential for this role
NPPV Level 2
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
A Board Officer is required to provide administrative support to all OPCC boards, scheduling meetings, producing agendas, taking and compiling minutes and actions logs and co-ordinating papers. To support the OPCC/VRN Team by providing an efficient and effective administrative support function in a confidential environment.
Key responsibilities:
Deal with correspondence and other material (including confidential documents) and to compose replies to such correspondence as required.
Provide administrative support to all OPCC boards, scheduling meetings, producing agendas, taking and compiling minutes and actions logs and co-ordinating papers.
Prepare reports and presentations relating to OPCC Boards.
Prepare information for and compile information/literature packs relevant to the organisation.
Receive and screen all incoming telephone calls and other correspondence relating to all OPCC boards and to re-direct or deal with such correspondence as necessary.
Record messages and other incoming information for submission, and to seek clarification of such messages/information when necessary.
Handle routine correspondence inclusive of photocopying, scanning and other enquires.
Manage and prioritise weekly tasks to deliver an effective service with minimum of supervision to meet deadlines.
Accurately updating and monitoring departmental excel spreadsheets.
Undertake administrative activities including the preparation and processing of all necessary correspondence, documentation relating to activities undertaken by the department, fully utilising systems with minimal supervision.
Be flexible in terms of working location and be prepared to work at alternative locations required by the PCC / CEO / within the Force area, undertaking a similar role.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Educated to ‘A’ level standard or have experience of working to that level in the form of reports, research or projects previously undertaken.
NVQ Level 3 or 4 in Business and Administration desirable.
To hold OCR Text Processing Level 3 or equivalent, have a typing speed of 60WPM and recent experience of audio typing.
Experience:
Minute taking skills and experience are essential for this role.
Experience in an administration, executive assistant or PA role in a pressurised environment requiring tact, judgment and discretion.
Experience of handling confidential papers and of working in a confidential and sensitive environment.
Knowledge and experience of working within a political environment desirable.
Skills & Abilities:
Ability to effectively manage multiple diaries, including researching and booking of travel and accommodation.
Awareness of the need for sensitive disclosure of information and appropriate methods of communication.
Ability to communicate effectively with people at all levels, verbally or in writing including the production of agendas and minutes.
Ability to think ahead and anticipate needs.
Have a pro-active and flexible approach to working under pressure to meet tight deadlines
Able to demonstrate the ability to be meticulous and work efficiently under pressure using own initiative, and working with limited supervision.
Advanced IT skills including Microsoft packages or equivalent (e.g. G Suite).
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
NVPPV Level 2 vetting
SC
1
Job Ref: Leicestershire BL TCL 361819
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.