Admin Officer
| Posting date: | 22 May 2024 |
|---|---|
| Hours: | Part time |
| Closing date: | 21 June 2024 |
| Location: | Kinlochleven, PH50 4RR |
| Remote working: | On-site only |
| Company: | HIJOBS |
| Job type: | Permanent |
| Job reference: | 304950 |
Summary
RECEPTION
· Welcome visitors to the KCT office
· Receive all incoming calls
· Handle all incoming and outgoing mail
· Distribute public information
· Handle community enquiries
· Pass relevant information to the Directors
· Maintain filing system
· Order stationery and consumables
BOARD & MEMBERSHIP
· Circulate Agenda and relevant papers for Board meetings
· Take minutes at Board meetings and prepare draft for Board approval
· Liaise with Board members on relevant issues between meetings
· Maintain an up-to-date list of KCT members
· Circulate AGM papers in line with constitutional requirements
MEDIA
· Maintain and update KCT website through the Trust’s web designer
· Maintain and update Facebook page
· Display posters on public noticeboards
· Create distribute KCT monthly newsletter
OFFICE MANAGEMENT AND COMMUNICATION
· Attend board meetings and sub committee meetings and prepare associated papers
· Liaise with Directors regarding the governance and requirements of Companies House and OSCR.
LAND MANAGEMENT
· Undertake factoring duties for all community owned land and property portfolios
· Implement rent reviews for all tenants
· Management of lease arrangements with the board.
· Organise maintenance of existing buildings
· Tenant dispute resolutions and negotiations concerning tenant and Trust improvements
· Maintain Asset Register/ work with the board to update management system within KCT
· Carry out formal annual client care meetings with all tenants and prepare reports for board with any recommended action required
· Liaise with potential tenants for existing/new infrastructure
· Liaise with event organisers regarding land use and agreements
GENERAL
· Adhere to all KCT Policies and procedures
· Undertake ad hoc duties or projects as required by the Board
OUTLINE CONDITIONS OF EMPLOYMENT
· The post will be based on a(flexible) 21-hour working week; some evening work will be required (weekly, may change Board meeting)
· No overtime will be paid, but time off in lieu will be agreed with Chair of the Board
· Annual holiday entitlement is as per statutory holiday entitlement, you may be required to take leave at specific times of the year, liaise with Chair of the Board
· The Trust’s sick policy will apply
· Competitive salary depending on skill set and experience
· If entitled, you will automatically be enrolled in the KCT pension scheme.