Administrator/Secretary | Mersey Care NHS Foundation Trust
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 per annum |
| Hours: | Full time |
| Closing date: | 21 June 2024 |
| Location: | Prescot, L34 1PJ |
| Company: | Mersey Care NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6310983/350-CC6310983 |
Summary
This is an exciting opportunity to join our busy Secretarial Team as a Band 3 Team Secretary/Administrator supporting the Community Division's Senior Leadership Team.
It is a busy role and so the successful candidate will need to have excellent organisational skills and be able to prioritise their workload daily due to competing deadlines. You will need to have the ability to work on your own initiative, be motivated, flexible and committed to being part of a team that is dedicated to providing the highest possible standards to the Senior Leadership Team.
The post is full-time 37.5 hours, between the hours of 8.30am-4.30pm or 9am-5pm depending on service needs. Base V7 - Kings Business Park, Prescot/Curzon Road, Southport, PR8 6PL
The successful applicant will be a strong team player with a high level of organisational and interpersonal skills. They will be well organised and have the ability to work to competing deadlines and priorities. The post holder will be required to work flexibly and have the ability to establish good working relationships.
The post holder will have demonstrable admin experience as a Team Secretary including experience of coordinating diaries, using IT systems, and supporting a multi-disciplinary team. Minute taking experience is desirable but not essential.
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
The successful applicant will be a strong team player with a high level of organisational and interpersonal skills. They will be well organised and have the ability to work to competing deadlines and priorities. The post holder will be required to work flexibly and have the ability to establish good working relationships.
The post holder will have demonstrable admin experience as a Team Secretary including experience of coordinating diaries, using IT systems, and supporting a multi-disciplinary team. Minute taking experience is desirable but not essential. Ensuring memos, reports and letters are accurately produced within agreed timescales, data is input to required standards, and an effective filing and retrieval system is maintained.
Effective liaison with multi-disciplinary staff/patients/carers/outside agencies ensuring accurate information is communicated as and when required.
Responsibility for the processing of incoming and outgoing mail, including
prioritising, sorting and action as necessary
Responsibility for the maintenance of client database including the collection of statistics.
Arranging, when required, meetings and taking minutes, ensuring accurate
transcription and distribution.
Ensuring the maintenance of the referral pathway process following Service procedures including liaison with other agencies.
Responsibility for petty cash being an authorised signatory for same. To support the completion of Staff Variation Lists and payroll documentation,
including medical certificates, as directed by the Team Manager, ensuring
documentation is accurate and completed within designated timescales and
forwarded to the Payroll Department.
Calculation of annual leave and the recording of staff absence as directed by the Team Manager in accordance with Inter-Agency Policies.
Ensure appropriate records are maintained as directed by Line Manager.
Contribute to the ordering of stationery supplies and associated procedures
Please refer to attached Job Description for a full list of duties and responsibilities.
This advert closes on Wednesday 29 May 2024