Senior Medical Workforce Officer - Rotas | University Hospitals Coventry and Warwickshire NHS Trust
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £25,147 - £27,596 per annum |
| Hours: | Full time |
| Closing date: | 21 June 2024 |
| Location: | Coventry, CV2 2DX |
| Company: | UHCW NHS Trust |
| Job type: | Contract |
| Job reference: | 6329989/218-AC-B4-6329989 |
Summary
The post holder will support with the assurance and compliance of the Trust’s Medical Workforce against contractual standards set by NHS England. To take responsibility for specific areas of work within medical workforce particularly relating to rota compliance.
To ensure the generation and distribution of reports relating to rota design and compliance as and when required. To ensure all rotas are complaint with medical terms and conditions and all issues regarding safety of working hours are addressed and issues are raised accordingly with the Guardian of safe working.
Please be advised that there is a proposed interview date of 12th June 2024.
The Senior Medical Workforce Officer - Rotas will provide support in ensuring our Medical Workforce (both trainee and non-trainee doctors) are working efficiently, productively and safely. This is a key role in providing a varied and general administrative support to the wider Medical Workforce Team.
Responsibilities will include: ensuring medical and dental rotas are compliant with junior doctor contracts, being proactive in ensuring rota information is correct, being the first point of contact for creating rotas, any rota/rostering changes and providing expert advice to departments/specialities on rota compliance and contractual standards.
You should have excellent customer service skills, good working knowledge of Microsoft Office packages and to be able to work in a busy environment with ever changing priorities and deadlines. Previous experience in an NHS medical workforce/staffing role would be desirable but not essential as full training will be provided to the successful candidate.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
1. To provide varied and at times complex information to Care Groups and managers on a range of operational Medical Workforce issues, ensuring that Trust policies and standards, as well as national terms and conditions of employment for doctors are adhered to. This may relate to:
- Terms and conditions of employment for doctors and Trust policy
-Ensuring rotas are compliant with junior doctor terms and conditions
-Ensuring all rotas are included on e-rota
-Ensuring that e-rota live is kept up to date
-Ensuring all relevant junior and senior doctors have access to and training for exception reporting
-Create and distribute all junior doctor generic work schedules in line with junior doctor terms and conditions and codes of practice
-Work alongside Guardian of Safe Working to provide information on rotas and exception reports
-Provide information and data to the Guardian of Safe Working to assist in board reports
-Recruitment and selection of medical staff
-Employee relations queries particularly relating to rotas
2. To provide advice to the group managers, consultants and junior doctors on best practice on junior doctor rotas, liaise with recruitment and selection team members regarding rota changes which will need to be reflected in job descriptions, contracts of employment and various databases. Deals with rota queries and information requests. To act as best practice advisor, particularly if other members are not trained.
3. To deal with queries for less than full time trainees and design a rota to reflect a suitable LTFT working pattern. Complete LTFT paperwork including average working hours, pay details and working patterns and liaise with the LTFT doctors in question/group managers regarding working arrangements. Use own initiative to provide advice ensuring compliance with the HR policies and procedures and junior doctor terms and conditions, referring to the Medical Workforce Advisor if required.
4. To produce information for generic work schedules in line with the junior doctor terms and conditions of service outlining complex data on working hours, shift patterns, pay structures and enhancements, unsocial hours and educational opportunities. To ensure all junior doctors receive a generic work schedule at least 8 weeks prior to commencing in post and accomodating leave requests or rota concerns as required.
5. To co-ordinate the development of complex rotas for junior medical staff, ensuring they are compliant with junior doctor terms and conditions, deliver best care for patients and take appropriate account of education and training and personal needs of junior doctors. To ensure that e-rota is kept up to date, old rotas are archived and that working rotas are in the live section of e-rota.
6. To provide advice to clinical group managers and junior doctors on the implications of any proposals to change rotas including where this may impact on compliance with the junior
7. doctor contract or education and training
requirements for junior doctors. To ensure any rota changes are updated on e-rota, new work schedules are produced and new contracts of employment are issued as required.
8. To design complex rotas for senior medics in line with job plans and calculate PA’s by converting rostered hours into PA’s for social and unsocial periods. Liaise with Care Groups and use monitoring data to calculate average weekly hours for all non-residents on call rotas and convert calculations into PA’s ensuring senior doctors are paid accordingly for on call work.
9. To ensure that rotas are designed to reflect changes, for example, where a vacancy arises, ensuring that a new rota is designed in agreement with the Clinical Leads/Junior doctors
10. To ensure all work schedules are issued to junior doctors alongside contract of employment
11. To support with any project work/general admin duties (Minute taking/organising agendas)
12. Any other duties deemed to be within the capability of the role.
For further details please see the attached job description.
This advert closes on Tuesday 4 Jun 2024