Assistant to Practice Manager
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 28 June 2024 |
| Location: | Flint, CH6 5UZ |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A3388-24-0000 |
Summary
Allt Goch Medical Centre Assistant Practice Manager JOB Description Assistant To Practice Manager Background The practice manager is part of the senior management team of the surgery. Their role is to manage the non-clinical side of the business enabling the practice to meet its agreed aims and objectives within a profitable, efficient, safe and effective working environment. Areas which come under the practice manager remit are listed below Finance Building and maintenance Equipment maintenance and calibration Staff and HR including training, payroll, staffing Health and Safety Compliance Technical infrastructure eg IT and telephone systems Ensuring practice meets its clinical targets Management of back office and support staff and systems Management of specific projects eg flu and covid vaccination program Internal and External Communication and PR Complaints and Significant Events management Policies and Protocols Confidentiality/Information Governance Ad hoc non-clinical issues, processes and responses Assistant to Practice Manager The practice manager is seeking an assistant to work approximately 24 hours a week over 4 days a week. Their role will be to support the practice manager and could include any of the above but initially expected to help with the following. Searches and Reports Chronic Disease Clinics with the use of searches within the clinical system (EMIS) send out sms/letter/email invites to patients on the Chronic Disease Registers. Assist with the monthly reporting/claims with enhanced services and access. Building Building maintenance organising building repairs and maintenance, decorating projects, risk assessing rooms, making sure the surgery is kept tidy. Fire Safety weekly fire alarm checks, making sure that the fire alarm system including emergency lighting is regularly maintained Legionella Testing arranging regular testing of water Waste management liaise with waste management companies Health and Safety Carry out risk assessments when appropriate. Fire safety, care out fire alarm checks and fire drills when appropriate. Make sure fire safety policy is kept up to date and adhered to Keep health and safety plan up to date COSH Risk Assessment and Training Organise PAT testing IT/Telephones First point of call with any IT, software or telephone problems. Liaising with IT support in order to fix any problems Resetting of staff passwords on IT systems Setting up of new staff on systems Possible help with clinical searches on our clinical system, EMIS Back Office Functions Although not part of main job function, it may be necessary for the assistant to practice manager to provide emergency cover in the following back office areas o Scanning of internal post o Processing of prescriptions o Covering Reception Policies and Protocols Help PM with policies and protocols in particular those involved with building, equipment, IT and health and safety. Complaints and Significant Events Collate and file all complaints and significant events Organise regular complaints and significant events review meetings. Confidentiality Make sure that the practice stays confidentiality compliant Carry out annual confidentiality audit Submit annual Confidentiality Data Toolkit Ad Hoc This is not an exhaustive list. Other tasks may be added which play to the applicants personal strengths and assist the practice manager with their workload.