Senior Administration Assistant | The Newcastle upon Tyne Hospitals NHS Foundation Trust
| Posting date: | 22 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,816 - £24,336 per annum / pro rata |
| Hours: | Part time |
| Closing date: | 21 June 2024 |
| Location: | 317 01 Freeman Hospital, NE7 7DN |
| Company: | The Newcastle upon Tyne Hospitals NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6305571/317-2024-21-29-DR |
Summary
We are looking for an enthusiastic and motivated individual to join our Blood Sciences Department Administration Team. The successful applicant will provide efficient and comprehensive clerical and administrative support to our multidisciplinary team. You should enjoy working within a team, have a friendly and professional attitude, good time management skills and attention to detail.
• Interview date: 6th June 2024
• Various hours available
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
Applicants should have proven experience of Microsoft Office applications including Excel and Word, and be confident in the use of Outlook; experience of diary management would be an advantage. The successful applicant should be able to work as part of a team and be able to prioritise their own workload.
The work load is extremely varied and includes:-
• Test result entry
• Diary and meeting management
• Minute taking at Department meetings
• Procurement support
• Human recourses support to management
• Post duties
• Rota production
Working closely with a small administration team, your base will be either Freeman Hospital or Royal Victoria Infirmary sites, however you will be expected to be flexible and work across both sites within the Trust on occasion.
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
• Provide a high quality and efficient administration and secretarial support for senior staff within the Department of Blood Sciences.
Responsibilities
• Maintain senior staff electronic diaries.
• Deal with incoming correspondence for consultants.
• Daily postal duties for department.
• Type personal and confidential correspondence for senior staff.
• Arrange both internal and external meetings for senior staff within the department.
• Take minutes for departmental meetings.
• Take, and deal with appropriately, incoming telephone calls for senior staff within the department.
• Maintain filing systems for the department.
• Stock control of stationery and office equipment placing orders when required.Ordering stock for other sections in the Department.
• To receive dictation and/or material and to transcribe such material in a neat and accurate manner.
• Undertake clerical and administration duties as required.
• Train Blood Sciences staff to enable them to cover, when necessary, clerical duties within the department.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
This advert closes on Wednesday 29 May 2024
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About Disability Confident
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