Office & Project Administrator
| Posting date: | 20 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £0.86-85.59 per annum |
| Hours: | Full time |
| Closing date: | 03 June 2024 |
| Location: | Dublin, Dublin 4 |
| Company: | EDF |
| Job type: | Permanent |
| Job reference: | 28940-42522032 |
Summary
EDF Energy is a core part of the EDF Group, one of the largest energy companies in Europe with key business operations in the UK, France, Italy and Belgium. We're the UK’s largest producer of low-carbon electricity, the biggest supplier of electricity by volume in Great Britain, the largest supplier to British businesses and we employ more than 13,000 people. We operate nuclear, coal and gas power stations, wind farms, and combined heat & power plants. We have a focus on safe, dependable energy generation and an ethos of service excellence. We are playing a leading role in new nuclear build in the UK to secure a bright future for the combined business and its employees.
Energise Your Career, Accelerate a Net-Zero Future #RenewablesJobs
The OpportunityA great new role has just become available for a proactive and organized Office & Project Administrator to join our team in Dublin. This role plays a crucial part in supporting the efficient functioning of the Dublin office of EDF Renewables and enables the successful delivery of projects by providing administrative assistance to the Project Managers and Development team.Location: Dublin – We offer a hybrid way of working, however as this is a role supporting the team we would expect the successful candidate to work in the office up to 3 days a week.
Pay, benefits and culture
If you’re looking to join a company where you can work hard, have fun, and help to create a Net Zero future – then you’re in the right place!’
Our passion for embracing new ideas and being open-minded to change helps us continue to grow successfully.
We’re committed to helping all of our people thrive during their time with us, recognising and rewarding every person for their hard work and commitment.
Alongside a competitive salary, bonus, and market-leading pension scheme, we offer a range of flexible benefits and employee discounts to help you thrive across all aspects of your life. You can spend your flexible fund on the benefits that matter to you, whether that’s an electric vehicle, private healthcare, additional holiday or one or more of our other benefits.
We’ll offer you the flexibility, freedom and responsibility to make an impact in your role; whether that’s on-site, in the office or hybrid working from home.
We’re committed to championing diversity representation across gender, ethnicity, LGBT+, disability and more. This applies to all our roles, underpinned by our Everyone’s Welcome inclusion programme.We’re a disability confident employer and we’ll do all we can to help with your application, making adjustments as you need.
What you’ll be doing
As Office & Project Administrator you will be responsible for managing office related administrative tasks and ensuring smooth office operations, as well as provide ad hoc support to the Project Managers and Development team. This role requires attention to detail, excellent communication skills, and the ability to work effectively in a dynamic environment.
- Support Project Managers & the Development team generally with various administrative tasks as necessary.
- Coordinate / manage compliance with and updating of inhouse project management tools and interaction with the project management office.
- Facilitate training plans on various topics including first aid, fire safety, and mental health awareness.
- Provide support to the team with IT-related tasks and troubleshoot technical issues.
- Act as the primary point of contact for internal and external inquiries.
- Oversee the EDF RI generic email inbox for external inquiries and forward them accordingly when necessary.
- Facilitate landowner anniversary payments by maintaining accurate records of landowner banking information.
- Maintain various excel trackers such as landowner detail file and legal agreements.
- Manage intranet folder structure and physical safe for storing documents.
- Oversee contracts for office services such as plant rental, cleaning, and utilities.
- Ensure compliance with H&S regulations by ensuring the team/office has the necessary equipment and resources.
- Coordinate travel arrangements for team members including hotels, flights, and transportation.
- Promote sustainability initiatives within the office and ensure adherence to environmental policies.
- Coordinate the execution of agreements and documents using DocuSign.
- Liaise with the building manager to address any office-related queries or issues.
What do you need to be great at this role?
You’ll ideally hold a bachelor’s degree in business administration, office management, or a related field preferred, but not essential.
- Previous experience in office coordination, administration, or similar roles preferred, but not essential.
- Proficiency in MS Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
Closing date for applications: 3rd of June 2024
Why EDF Renewables?
At EDF Renewables UK & Ireland we’re committed to tackling climate change. Our rapidly growing team of 500 talented people share an ambition to create a net zero future where clean, green, energy powers all our lives.
It’s a huge ambition and time is of the essence if we are to play our full part in meeting the UK and Ireland’s challenging net zero targets. With our unique mix of technologies including onshore and offshore wind, solar PV, battery storage and green hydrogen we are the UK & Ireland’s most diverse generator of renewable energy.
To achieve our goal of generating a massive 10GW of renewable energy by 2035, we’re working with stakeholders and communities throughout the UK and Ireland to unlock the enormous potential of the low carbon energy sector.
If you’re passionate about tackling climate change to create the cleaner, greener future we all want, we would love you to come join us.
Join us, and let’s do good together.
Energise Your Career, Accelerate a Net-Zero Future #RenewablesJobs
The OpportunityA great new role has just become available for a proactive and organized Office & Project Administrator to join our team in Dublin. This role plays a crucial part in supporting the efficient functioning of the Dublin office of EDF Renewables and enables the successful delivery of projects by providing administrative assistance to the Project Managers and Development team.Location: Dublin – We offer a hybrid way of working, however as this is a role supporting the team we would expect the successful candidate to work in the office up to 3 days a week.
Pay, benefits and culture
If you’re looking to join a company where you can work hard, have fun, and help to create a Net Zero future – then you’re in the right place!’
Our passion for embracing new ideas and being open-minded to change helps us continue to grow successfully.
We’re committed to helping all of our people thrive during their time with us, recognising and rewarding every person for their hard work and commitment.
Alongside a competitive salary, bonus, and market-leading pension scheme, we offer a range of flexible benefits and employee discounts to help you thrive across all aspects of your life. You can spend your flexible fund on the benefits that matter to you, whether that’s an electric vehicle, private healthcare, additional holiday or one or more of our other benefits.
We’ll offer you the flexibility, freedom and responsibility to make an impact in your role; whether that’s on-site, in the office or hybrid working from home.
We’re committed to championing diversity representation across gender, ethnicity, LGBT+, disability and more. This applies to all our roles, underpinned by our Everyone’s Welcome inclusion programme.We’re a disability confident employer and we’ll do all we can to help with your application, making adjustments as you need.
What you’ll be doing
As Office & Project Administrator you will be responsible for managing office related administrative tasks and ensuring smooth office operations, as well as provide ad hoc support to the Project Managers and Development team. This role requires attention to detail, excellent communication skills, and the ability to work effectively in a dynamic environment.
- Support Project Managers & the Development team generally with various administrative tasks as necessary.
- Coordinate / manage compliance with and updating of inhouse project management tools and interaction with the project management office.
- Facilitate training plans on various topics including first aid, fire safety, and mental health awareness.
- Provide support to the team with IT-related tasks and troubleshoot technical issues.
- Act as the primary point of contact for internal and external inquiries.
- Oversee the EDF RI generic email inbox for external inquiries and forward them accordingly when necessary.
- Facilitate landowner anniversary payments by maintaining accurate records of landowner banking information.
- Maintain various excel trackers such as landowner detail file and legal agreements.
- Manage intranet folder structure and physical safe for storing documents.
- Oversee contracts for office services such as plant rental, cleaning, and utilities.
- Ensure compliance with H&S regulations by ensuring the team/office has the necessary equipment and resources.
- Coordinate travel arrangements for team members including hotels, flights, and transportation.
- Promote sustainability initiatives within the office and ensure adherence to environmental policies.
- Coordinate the execution of agreements and documents using DocuSign.
- Liaise with the building manager to address any office-related queries or issues.
What do you need to be great at this role?
You’ll ideally hold a bachelor’s degree in business administration, office management, or a related field preferred, but not essential.
- Previous experience in office coordination, administration, or similar roles preferred, but not essential.
- Proficiency in MS Office Suite.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
Closing date for applications: 3rd of June 2024
Why EDF Renewables?
At EDF Renewables UK & Ireland we’re committed to tackling climate change. Our rapidly growing team of 500 talented people share an ambition to create a net zero future where clean, green, energy powers all our lives.
It’s a huge ambition and time is of the essence if we are to play our full part in meeting the UK and Ireland’s challenging net zero targets. With our unique mix of technologies including onshore and offshore wind, solar PV, battery storage and green hydrogen we are the UK & Ireland’s most diverse generator of renewable energy.
To achieve our goal of generating a massive 10GW of renewable energy by 2035, we’re working with stakeholders and communities throughout the UK and Ireland to unlock the enormous potential of the low carbon energy sector.
If you’re passionate about tackling climate change to create the cleaner, greener future we all want, we would love you to come join us.
Join us, and let’s do good together.