Administrator (Maternity Cover) | Frimley Health NHS Foundation Trust
| Posting date: | 20 May 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,008 - £25,553 Per annum, pro rata including HCAS |
| Hours: | Full time |
| Closing date: | 19 June 2024 |
| Location: | Fleet, GU51 4LZ |
| Company: | Frimley Health NHS Foundation Trust |
| Job type: | Contract |
| Job reference: | 6321599/151-RO31 |
Summary
We are looking for an experienced administrator to join our Intermediate Care Admin Team. Under the direct management of the Senior Administrator, you will be working alongside two other Administrators, working between Fleet Hospital and Frimley Park Hospital. Full training will be given in all aspects of the role, which includes co-ordinating discharges from hospital, allocating visits to the team, office administration, support to the Service Manager and the Duty Manager.
As you become established in your role you will take on more delegated responsibility for specific tasks and we encourage ideas for system and process improvement. We are an innovative team undergoing constant development, with patient care and outcomes at the centre of everything we do.
The admin team is the backbone to the whole service, providing the infrastructure and resource for the clinical teams to deliver direct patient care. You will have direct telephone contact with patients, relatives, carers, GPs etc and ensure the smooth running of the service. The admin team is integral to the quality the clinical teams deliver face to face.
• To support the team in the day to day operational running of the service.
• To support and co-ordinate the lone working processes.
• To be a central point of call for staff.
• To liaise with key partners making onward referrals, liaising with key stakeholders, patients, relatives and carers.
• To source additional patient information when required both verbally and electronically.
• To maintain contemporaneous patient records according to team systems; including entering patient information, referrals, documenting contacts and scanning/uploading paper records to the electronic system.
• To maintain contact with patients on behalf of clinicians as requested.
• To be an active part of handover and MDT and support the administration of these.
• To prepare patient information, folders and paperwork needed by clinical staff.
• Undertake stock take and manage stock control.
• Undertake regular audits.
Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties.
· To maintain and update the roster according to team processes.
· To take minutes of meetings and circulate in a timely manner in conjunction with the meeting chair.
· To be responsible for ordering stationery, equipment, uniform and other resources as required for the needs of the service.
· To support the wider system providing cross cover across the wider teams when needed.
· To be a smart card champion.
· To ensure accurate data capture and production of statistics and management of audits.
· To liaise with other services as appropriate.
· Ensure staff information, training records and record of competencies are maintained.
· To work in shared offices with other key stakeholders.
· To develop and maintain professional and inter-agency relationships.
· General admin/clerical support eg printing, photocopying, filing, archiving, updating noticeboards, word processing, updating databases and spreadsheets, archiving and shredding.
· To take the lead on specified areas of team administration between the services.
Other
· Adhere to all Trust policies and procedures.
· To achieve identified competencies within given time frame.
· To take responsibility for personal development.
· To attend all mandatory training.
· To be proactive in requesting and attending supervision and appraisal within accepted timeframes and to participate actively within these.
· To promote positive teamworking relationships within and across the service.
· To work autonomously with the ability to problem solve and approach challenge as an opportunity.
· To undertake other responsibilities related to the team/corporate caseload management that may be delegated by the Service Manager and Team Leads.
· To maintain own level of professional competence and be responsible for own continuing professional development
This advert closes on Monday 27 May 2024