Purchasing Administrator
| Posting date: | 09 May 2024 |
|---|---|
| Salary: | £25,500 per year |
| Hours: | Full time |
| Closing date: | 08 June 2024 |
| Location: | WOR, dy13 |
| Company: | Workforce Recruitment and Training |
| Job type: | Permanent |
| Job reference: | 114424 |
Summary
**Purchasing Administrator**
**Stourport**
**£25,500**
**Monday to Friday - (7:30-4 Mon to Thu, 7:30-1 Fri)**
Duties include:
* Expediting group orders with suppliers including:
o Late deliveries of goods
o Proactive progressing of estimated deliveries on orders not yet due
o Service contracts and engineers reports
* Obtaining missing paperwork such as delivery notes or proof of deliveries where required
* Updating Sage200 system following any amendments to dates
* Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity
* Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates
* Communicating with the wider business on deliveries which will impact either the build week or despatch
* Issuing of Supplier Assessment Questionnaires for new suppliers
* Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires
* Validation of payment details following company guidance
* Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet
* Maintaining and updating of outstanding purchase order items for the daily production meeting
* Requesting information from key suppliers on lead time and issuing report to business
* Raising intracompany orders from production demand
* Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage)
* Inputting, updating and maintaining supplier details on the computer system
* Supporting the purchasing team with general administration tasks
* Any other ad hoc duties as required
****
**Skills**
* Thorough attention to detail and excellent accuracy in all work
* Self-motivation, ability to work under pressure and to deadlines
* Outgoing and confident
* Ability to be flexible and open to change
* Ability to work on own initiative as well as part of a team
* Computer literate MS Excel/Sage as a minimum
**Stourport**
**£25,500**
**Monday to Friday - (7:30-4 Mon to Thu, 7:30-1 Fri)**
Duties include:
* Expediting group orders with suppliers including:
o Late deliveries of goods
o Proactive progressing of estimated deliveries on orders not yet due
o Service contracts and engineers reports
* Obtaining missing paperwork such as delivery notes or proof of deliveries where required
* Updating Sage200 system following any amendments to dates
* Reviewing order acknowledgements to ensure compliance with our technical specifications, challenging suppliers if there are any variations to price, requested delivery date, specification, quantity
* Updating the purchasing team should any delays or issues from suppliers arise and advising other departments of anticipated delivery dates
* Communicating with the wider business on deliveries which will impact either the build week or despatch
* Issuing of Supplier Assessment Questionnaires for new suppliers
* Maintaining and updating the Supplier Assessment matrix following receipt of completed questionnaires
* Validation of payment details following company guidance
* Raising of orders for third party processing such as Bright Zinc Plating, Heat Treatment and Blackodising using the pre-agreed price sheet
* Maintaining and updating of outstanding purchase order items for the daily production meeting
* Requesting information from key suppliers on lead time and issuing report to business
* Raising intracompany orders from production demand
* Reconciling delivery notes, invoices, and credit notes with the purchase order, including entering of all information of purchase system (Sage)
* Inputting, updating and maintaining supplier details on the computer system
* Supporting the purchasing team with general administration tasks
* Any other ad hoc duties as required
****
**Skills**
* Thorough attention to detail and excellent accuracy in all work
* Self-motivation, ability to work under pressure and to deadlines
* Outgoing and confident
* Ability to be flexible and open to change
* Ability to work on own initiative as well as part of a team
* Computer literate MS Excel/Sage as a minimum