Business Administrator Apprentice - Records Management & Archiving (Apprenticeship)
| Posting date: | 09 May 2024 |
|---|---|
| Salary: | £7.69 per hour |
| Hours: | Full time |
| Closing date: | 07 June 2024 |
| Location: | Knowlhill , Milton Keynes, MK5 8FR |
| Company: | GetMyFirstJob Ltd |
| Job type: | Apprenticeship |
| Job reference: | 249715 |
Summary
The purpose of the role is to assist the Head of Compliance and wider compliance team with records management and archiving, plus other day to day compliance functions.
Main Duties
Ensuring that archive records in relation to client files and Deeds are maintained meticulously within 3E Records, in accordance with the firm’s policies and procedures.
Correctly record all files/deeds/Wills retrieved from the firm’s external storage provider and ensure safe transfer to the requestor;
Liaising with external archive providers to manage all file/deed requests and returns.
Correctly scan and record all incoming deeds in 3E Records, preparing Deeds schedules when required.
Assist in returning Deeds to clients, mortgagee etc as required at the end of a transaction.
Assist the compliance team with a file destruction project, in accordance with file retention policies and procedures.
Assist the compliance team with file closing processes, in accordance with file closing procedures.
Assist the compliance team with other general compliance tasks as requested.
To answer telephone enquiries in a helpful and professional manner – taking responsibilities for queries or ensuring accurate messages are passed onto the appropriate person;
Maintain good working relationships with clients (internal and external) and suppliers
Company Benefits
24 days holiday
1 day off for your birthday
3 days off for December shutdown
Employee Assistant programme
Income protection scheme
Death in service benefits
Perkbox / Benefits Hub
Training
Business Administration Level 3
Qualifications required
A minimum of 5 GCSEs graded A*-C/9-4 including English and Maths
Skills required
Ability to work within a pressurised environment
A good telephone manner
Confidence and ability to communicate at senior levels and to liaise with all parties both internal and external
Ability to work using your own initiative
Prospects
Future progression within the Compliance team may be
available.
Qualification / Standard : ST0070 Business administrator
Duration 16 Months
Main Duties
Ensuring that archive records in relation to client files and Deeds are maintained meticulously within 3E Records, in accordance with the firm’s policies and procedures.
Correctly record all files/deeds/Wills retrieved from the firm’s external storage provider and ensure safe transfer to the requestor;
Liaising with external archive providers to manage all file/deed requests and returns.
Correctly scan and record all incoming deeds in 3E Records, preparing Deeds schedules when required.
Assist in returning Deeds to clients, mortgagee etc as required at the end of a transaction.
Assist the compliance team with a file destruction project, in accordance with file retention policies and procedures.
Assist the compliance team with file closing processes, in accordance with file closing procedures.
Assist the compliance team with other general compliance tasks as requested.
To answer telephone enquiries in a helpful and professional manner – taking responsibilities for queries or ensuring accurate messages are passed onto the appropriate person;
Maintain good working relationships with clients (internal and external) and suppliers
Company Benefits
24 days holiday
1 day off for your birthday
3 days off for December shutdown
Employee Assistant programme
Income protection scheme
Death in service benefits
Perkbox / Benefits Hub
Training
Business Administration Level 3
Qualifications required
A minimum of 5 GCSEs graded A*-C/9-4 including English and Maths
Skills required
Ability to work within a pressurised environment
A good telephone manner
Confidence and ability to communicate at senior levels and to liaise with all parties both internal and external
Ability to work using your own initiative
Prospects
Future progression within the Compliance team may be
available.
Qualification / Standard : ST0070 Business administrator
Duration 16 Months