Senior Administrator
| Posting date: | 09 May 2024 |
|---|---|
| Salary: | £26,421 per year |
| Hours: | Full time |
| Closing date: | 22 May 2024 |
| Location: | Ipswich, Suffolk, IP1 2BX |
| Company: | Suffolk County Council |
| Job type: | Permanent |
| Job reference: | 14866 |
Summary
- Suffolk County Council - Endeavour House, Ipswich, IP1 2BX - Hybrid
- £26,421 per annum (pro rata if part time)
- 37 hours per week - Flexible working options available
- Permanent
As a modern, flexible and effective organisation, we’re driven to make a positive difference to the environment, the communities we serve and the careers of our people. That’s why, when you join us as a a, you’ll be encouraged to share your fresh thinking and empowered to explore new ideas that will shape and improve our services as well as your career.
Reimagine the possibilities.
Your role and responsibilities
In this varied, challenging and rewarding role you will provide administrative support on specific projects for a programme of change, along with managing specific processes within the operations team, co-ordinating a range of administrative and financial duties supporting the delivery of travel services across Suffolk.
- day to day you will have management of specific processes carried out in your service area including administrative, financial, IT, and HR processes
- support a team and plan, prioritise, and monitor work for self and others
- communicate regularly with internal and external stakeholders, problem solve, and identify improvements to our services.
You will need
To be a dynamic individual who is committed to delivering a reputable transport service in Suffolk. As such you will need to have experience of:
- working in an administrative role that has policy, legislation, and regulation requirements
- maintaining management of accurate systems used to record activity and outcomes
- timely production of service and statistical reports
- working in collaboration with other Senior Administrators to help support and cover workloads as required.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
We are a team that welcomes opinions, ideas, and innovation. You will be part of a team that encourages, inspires, and motivates others.
Our purpose is to provide safe, reliable comfortable, and cost-effective transport services to the people of Suffolk.
We are a busy team that provides a range of transport services; home-to-school travel including Special Educational Needs and Disabilities (SEND) and Adult social care transport, local bus services, and community transport.
Further information about who we are and what we do can be found on our dedicated website www.suffolkonboard.com
Empowering Everyone
We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.
For more information
Please contact Gemma Elliston (she/her) for a casual conversation. You can reach them by calling (01473) 265212 or emailing gemma.elliston@suffolk.gov.uk
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click ‘Apply Now’ to start your online application.
Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template.
1. Please give an example of when you have worked flexibly across different teams to provide administrative support on a range of different projects and programmes. What were some of the challenges and how did you overcome them?
2. Maintaining accurate record systems is an important part of this role. Describe a situation when you have been responsible for managing and reporting on activity and outcomes data. What processes did you implement to ensure accuracy?
3. Tell me about a time when you had to learn a new system or database. What steps did you take to learn it? How did you ensure you understood it fully?
Step 4 - Upload a CV (without name and personal details).
Please note: Without a supporting statement and CV, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at 03456 014412 or recruitment@suffolk.gov.uk
Closing date: 11.30pm, 22 May 2024.
Interview date: Week commencing 27 May 2024
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
membership of a competitive Local Government Pension Scheme (LGPS)
travel, lifestyle, health and wellbeing benefits
performance-related annual pay progression, in addition to an annual cost-of-living pay increase
training and encouragement to expand your knowledge
a variety of career development opportunities across our organisation
diverse and active staff networks
flexible working options, with the right to request flexible working from your first day
plus more!
If you would like to know more about our benefits, values and equality commitments please visit our Working for Suffolk County Council pages (www.Suffolk.gov.uk/careers).
- £26,421 per annum (pro rata if part time)
- 37 hours per week - Flexible working options available
- Permanent
As a modern, flexible and effective organisation, we’re driven to make a positive difference to the environment, the communities we serve and the careers of our people. That’s why, when you join us as a a, you’ll be encouraged to share your fresh thinking and empowered to explore new ideas that will shape and improve our services as well as your career.
Reimagine the possibilities.
Your role and responsibilities
In this varied, challenging and rewarding role you will provide administrative support on specific projects for a programme of change, along with managing specific processes within the operations team, co-ordinating a range of administrative and financial duties supporting the delivery of travel services across Suffolk.
- day to day you will have management of specific processes carried out in your service area including administrative, financial, IT, and HR processes
- support a team and plan, prioritise, and monitor work for self and others
- communicate regularly with internal and external stakeholders, problem solve, and identify improvements to our services.
You will need
To be a dynamic individual who is committed to delivering a reputable transport service in Suffolk. As such you will need to have experience of:
- working in an administrative role that has policy, legislation, and regulation requirements
- maintaining management of accurate systems used to record activity and outcomes
- timely production of service and statistical reports
- working in collaboration with other Senior Administrators to help support and cover workloads as required.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
We are a team that welcomes opinions, ideas, and innovation. You will be part of a team that encourages, inspires, and motivates others.
Our purpose is to provide safe, reliable comfortable, and cost-effective transport services to the people of Suffolk.
We are a busy team that provides a range of transport services; home-to-school travel including Special Educational Needs and Disabilities (SEND) and Adult social care transport, local bus services, and community transport.
Further information about who we are and what we do can be found on our dedicated website www.suffolkonboard.com
Empowering Everyone
We’re big believers in potential, possibility and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, especially those from groups that are currently underrepresented in the organisation, as shown in our Workforce Equality Report.
For more information
Please contact Gemma Elliston (she/her) for a casual conversation. You can reach them by calling (01473) 265212 or emailing gemma.elliston@suffolk.gov.uk
How to apply
Step 1 - Read the Job and Person Profile (JPP) (docx).
Step 2 - Click ‘Apply Now’ to start your online application.
Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the Supporting Statement template.
1. Please give an example of when you have worked flexibly across different teams to provide administrative support on a range of different projects and programmes. What were some of the challenges and how did you overcome them?
2. Maintaining accurate record systems is an important part of this role. Describe a situation when you have been responsible for managing and reporting on activity and outcomes data. What processes did you implement to ensure accuracy?
3. Tell me about a time when you had to learn a new system or database. What steps did you take to learn it? How did you ensure you understood it fully?
Step 4 - Upload a CV (without name and personal details).
Please note: Without a supporting statement and CV, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at 03456 014412 or recruitment@suffolk.gov.uk
Closing date: 11.30pm, 22 May 2024.
Interview date: Week commencing 27 May 2024
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
membership of a competitive Local Government Pension Scheme (LGPS)
travel, lifestyle, health and wellbeing benefits
performance-related annual pay progression, in addition to an annual cost-of-living pay increase
training and encouragement to expand your knowledge
a variety of career development opportunities across our organisation
diverse and active staff networks
flexible working options, with the right to request flexible working from your first day
plus more!
If you would like to know more about our benefits, values and equality commitments please visit our Working for Suffolk County Council pages (www.Suffolk.gov.uk/careers).