Senior Administrator
| Posting date: | 30 April 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 28 May 2024 |
| Location: | Ilford, IG2 7SR |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9395-24-1022 |
Summary
Provide a high quality confidential and comprehensive administrative service to the Specialist Palliative Care team Manage the diary and make decisions on behalf of the Manager in prioritising and re-arranging diary commitments. Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system. Utilise advanced level IT skills to create reports, spreadsheets and presentations. Develop and maintain filing systems (electronic and paper) to ensure effective access to relevant information.. Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.This post may involve speaking to both patients and their carers and relatives that are upset and stressed. Coordinate administrative arrangements relating to reporting requirements, to include the collation and presentation of documentation, preparing evidence and ensuring information is up to date. Oversee the facilitation and administration of meetings/panels, including: taking formal minutes that are intended for external review eg safeguarding, the production of agendas and coordination of papers, ensuring that key documents are available within defined timescales. Maintain up to date confidential personal staff files. Propose and implement changes to working practices to reflect the needs of the Service. Act as delegated authority for procurement processes, using electronic order and approval systems. Respond to ad-hoc requests for information from other Trust sources as agreed by the Manager. Co-ordinate absence/study leave Ability to take dictation/transcribe from audio dictation, including medical reports. Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application. We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.