Executive Assistant
| Posting date: | 30 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competative |
| Hours: | Full time |
| Closing date: | 30 May 2024 |
| Location: | Hounslow |
| Company: | Lampton 360 |
| Job type: | Permanent |
| Job reference: | 314 |
Summary
Job Advert
Executive Assistant
Location: Hounslow
About Lampton Group
The Lampton Group of companies was established by the London Borough of Hounslow in 2012 in order to fulfil two main objectives:
to deliver social value services on a local level; and to be commercial; fostering an entrepreneurial spirit and promoting growth.
The Group has a social heart with a commercial head and delivers outstanding services across the Borough of Hounslow. We are made
up of five distinct business areas: Services, Recycle, Greenspace, Leisure and Homes.
Underpinning everything we do are our CORE values: Customer First. One Team. Respectful. Energised.
About the Job
As an Executive Assistant at Lampton your core role is to be a supportive force who empowers our senior leadership. Acting as a
proactive problem solver with exceptional communication skills and meticulous attention for detail. Given the dynamic nature of
the executive landscape, we rely on being flexible in approach and consistent whilst maintaining the confidentiality of high-level
systems and operations.
Key Responsibilities include:
* Support the Group Managing Director and Executive Team Members, as required, this will be included but not be limited to; Inbox
and Diary Management, Travel Management, Minuet Meetings, Meeting Preparation, Proof Reading, Creating and Collating
Presentation
* Maintain and refine internal processes that support executives and coordinate internal and external resources to expedite
workflows.
* Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best
practices are upheld.
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
* Manage senior executives’ travel logistics and activities. Provide administrative and office support, such as typing,
dictation, spreadsheet creation, and maintenance of filing system and contacts database whilst maintaining professionalism and
strict confidentiality with all material.
About you
* Significant experience as an executive assistant for Senior Management teams.
* Strong knowledge of all MS office suite
* Strong business acumen and ability to understand the organisation's goals and challenges.
* Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the
organisation.
* Exceptional written and spoken communication skills
* Strong problem-solving and decision-making abilities.
* Attention to detail and ability to maintain confidentiality.
* Outstanding organisational and time management skills.
* Experience of working in a matrix role
In return Lampton Group will offer you
* Generous holiday allowance
* Free Gym Membership
* Lampton Rewards - discounts and offers from top brands and services
* Enhanced Maternity and Paternity leave
* Pension Scheme
* Refer a Friend Scheme
* Staff wellbeing services
* Flu Jabs
* Eye care vouchers and support towards glasses
* Cycle to work scheme
* Electric Car salary sacrifice scheme
Due to the needs of the business and the department, we may interview suitable candidates before the closing date. This job may
also close early if a large number of applications are received. You are advised to submit your application as early as possible
to avoid missing your chance to apply.
Diversity, equity and inclusion are at the heart of what we value as an organisation. Lampton Group is an equal opportunities
employer and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual
orientation, age, disability or any other status protected by law. Our recruitment team are happy to support with any reasonable
adjustments that are needed within the recruitment process.
To apply for the position of Executive Assistant please use the ‘apply now’ function.
Executive Assistant
Location: Hounslow
About Lampton Group
The Lampton Group of companies was established by the London Borough of Hounslow in 2012 in order to fulfil two main objectives:
to deliver social value services on a local level; and to be commercial; fostering an entrepreneurial spirit and promoting growth.
The Group has a social heart with a commercial head and delivers outstanding services across the Borough of Hounslow. We are made
up of five distinct business areas: Services, Recycle, Greenspace, Leisure and Homes.
Underpinning everything we do are our CORE values: Customer First. One Team. Respectful. Energised.
About the Job
As an Executive Assistant at Lampton your core role is to be a supportive force who empowers our senior leadership. Acting as a
proactive problem solver with exceptional communication skills and meticulous attention for detail. Given the dynamic nature of
the executive landscape, we rely on being flexible in approach and consistent whilst maintaining the confidentiality of high-level
systems and operations.
Key Responsibilities include:
* Support the Group Managing Director and Executive Team Members, as required, this will be included but not be limited to; Inbox
and Diary Management, Travel Management, Minuet Meetings, Meeting Preparation, Proof Reading, Creating and Collating
Presentation
* Maintain and refine internal processes that support executives and coordinate internal and external resources to expedite
workflows.
* Plan and orchestrate work to ensure that senior executives’ priorities are met, organisational goals are achieved, and best
practices are upheld.
* Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
* Manage senior executives’ travel logistics and activities. Provide administrative and office support, such as typing,
dictation, spreadsheet creation, and maintenance of filing system and contacts database whilst maintaining professionalism and
strict confidentiality with all material.
About you
* Significant experience as an executive assistant for Senior Management teams.
* Strong knowledge of all MS office suite
* Strong business acumen and ability to understand the organisation's goals and challenges.
* Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels of the
organisation.
* Exceptional written and spoken communication skills
* Strong problem-solving and decision-making abilities.
* Attention to detail and ability to maintain confidentiality.
* Outstanding organisational and time management skills.
* Experience of working in a matrix role
In return Lampton Group will offer you
* Generous holiday allowance
* Free Gym Membership
* Lampton Rewards - discounts and offers from top brands and services
* Enhanced Maternity and Paternity leave
* Pension Scheme
* Refer a Friend Scheme
* Staff wellbeing services
* Flu Jabs
* Eye care vouchers and support towards glasses
* Cycle to work scheme
* Electric Car salary sacrifice scheme
Due to the needs of the business and the department, we may interview suitable candidates before the closing date. This job may
also close early if a large number of applications are received. You are advised to submit your application as early as possible
to avoid missing your chance to apply.
Diversity, equity and inclusion are at the heart of what we value as an organisation. Lampton Group is an equal opportunities
employer and all qualified applicants will receive consideration for employment without regard to race, religion, sex, sexual
orientation, age, disability or any other status protected by law. Our recruitment team are happy to support with any reasonable
adjustments that are needed within the recruitment process.
To apply for the position of Executive Assistant please use the ‘apply now’ function.