Assistant Administrator | Cambridgeshire and Peterborough NHS Foundation Trust
| Posting date: | 30 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 per annum pro rata |
| Hours: | Full time |
| Closing date: | 30 May 2024 |
| Location: | Peterborough, PE3 6AP |
| Company: | Cambridgeshire and Peterborough NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6103648/830 |
Summary
The successful candidate will be well organised and able to prioritise work. You will be proactive in solving problems and queries and you will see these through to completion. The post holder will need to be calm and patient, with an excellent telephone manner and skills to deal with sometimes complex and difficult issues over the phone.
You will be supporting our Community Paediatrics Team and will be involved with answering calls to the service, arranging appointments, typing letters/audio typing of reports, managing waiting lists, scanning and uploading documentation onto appropriate systems, photocopying, minute taking and some general administrative work as required.
There will also be an expectation for staff to cover our Reception if needed.
• Maintaining SystmOne patients records
• Updating waiting lists
• Maintaining ledgers
• Appointments
• Formatting Letters
• Dealing with queries from Clinicians, Consultants and patients
• Sending out forms
• Referrals to our service and referrals out to other services
• Agendas creating and updating and sending and minutes from meetings
• General administrative duties
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Please refer to the attached job description and person specification for full details of responsibilities.
• Ensuring good customer service by providing a professional and effective service by dealing with queries from service users, carers or staff in person or on the telephone. Take accurate messages and ensure these are passed on to the appropriate people.
• Carry out any office duties, such as dealing with post and photocopying; be responsible for document filing and ensure that the relevant records are organised, accessible and up to date.
• Accurately input data onto the relevant electronic system, in a timely manner in line with standard operating procedures.
• Provide cover as directed by your manager, for other members of the admin team in their absence and assist with their workloads as necessary.
This advert closes on Wednesday 8 May 2024