Senior Business Support Assistant/Admin - Family Service
| Posting date: | 30 April 2024 |
|---|---|
| Salary: | £12.81 per hour |
| Additional salary information: | per hour PAYE |
| Hours: | Full time |
| Closing date: | 29 May 2024 |
| Location: | GLENFIELD, Leicestershire, LE3 8RA |
| Company: | Triumph Consultants Ltd |
| Job type: | Temporary |
| Job reference: | Leicestershire 0008 C8C7 / 1 |
Summary
What's involved with this role:
Temporary Senior Business Support Assistant / Admin - Children & Family Service
Reference no: Leicestershire 0008 C8C7 / 1
Pay rate: £12.81 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
This opening assignment is for 3 months
City: GLENFIELD, Leicestershire
Hybrid working, flexible office days but expectation to be in the office for initial induction/training
Minute taking skills and experience are essential for this role
A Senior Business Support Assistant, proficient in Excel and with experience of financial reconciliation, is required to join the team. To provide efficient and effective business support processes associated with statutory requirements, including assessments and monitoring and to advise clients in accordance with national and local legislation/policies. Work with and liaise confidently with a range of internal and external agencies to ensure children receive services and gather/monitor appropriate information. To provide comprehensive business/secretarial support for staff.
Key responsibilities:
Responsible for providing a comprehensive range of business support services both administrative and secretarial functions for Officers working within the service, utilising good organisational skills to co-ordinate local and statutory requirements.
Create, develop and maintain information systems and processes including Microsoft office packages to produce reports to assist services and officers across the department.
Support the administration of complex databases ensuring all necessary updating systems are in place, accurate and to ensure effective systems are maintained to allow the supply of information for auditing purposes, allowing the information to be analysed efficiently and effectively across service areas.
Undertake a range of financial routines, including imprest and p-card arrangements and monitor budgets associated with service requirements.
Make diary appointments and arrange appointments and meetings for managers and manage daily routine inboxes for senior management staff.
Responsible for the planning and organisation of meetings, including the preparation of all relevant materials and documentation. When required take accurate minutes and produce post-meeting documentation and support.
Receive and deal with emails, telephone calls as well as ensuring that visitors to the section are dealt with appropriately.
Be first point of contact for enquiries from schools, partners, voluntary and community organisations, agencies and members of the public, including generic inbox management on a daily basis.
Develop and compile reports, integrate and produce statistical analysis for Management and Senior Management and Freedom of Information enquiries.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Due to the number of CVs being sent to us under current market conditions, we cannot, unfortunately, respond to all applications. If, therefore, you have not heard from us within 3 days please make a working assumption that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Experience:
Experience of financial reconciliation.
Minute taking skills and experience.
Relevant experience of working within a busy office environment.
Experience of creating and maintaining Access databases.
Experience of working with spreadsheets.
Experience in a range of admin procedures.
Experience of undertaking routine financial procedures and processes and budget monitoring.
Diary management and facilitating meetings experience.
Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Knowledge:
Knowledge of the work of the Department and of the links with other educational establishments and providers.
Awareness of relevant key educational issues in order to progress Officers work.
Knowledge of Equal Opportunity and Child Protection Issues.
Skills & Abilities:
Proficient skills in Excel.
Excellent attention to detail skills and retaining quality whilst working to tight deadlines with high volumes.
Good numeracy and grammatical skills.
Ability to take accurate notes of meetings and type drafts for approval.
Ability to maintain and create Access databases. Ability to use spreadsheets and perform basic data analysis
Good customer care skills with ability to take and convey telephone messages accurately
Good organisational and record keeping skills.
Ability to establish and maintain working relationships and communicate effectively with staff at all levels
Understanding and appreciation of confidentiality.
Evidence of being able to work collaboratively within a team
Ability to work effectively and efficiently whilst under pressure. Ability to meet targets and deadlines.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
***Qualification details and any other experience/skills relevant to the job role to help support your application (and help us to help you!) – please give full details within your CV document.
SC
1
Job Ref: Leicestershire 0008 C8C7 / 1
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.