84224 - Event Organiser, Judicial College ( Administrative Officer)
| Posting date: | 29 April 2024 |
|---|---|
| Salary: | £27,000 per year |
| Hours: | Full time |
| Closing date: | 29 May 2024 |
| Location: | WC2A 2LL |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 84224 |
Summary
Event Organiser (Administrative Officer)
The Judicial College has an exciting opportunity for an Event Organiser to join its Planning and Operations Team (POpS).
Please note this is a rolling campaign and sifting will take place every 6-8 weeks. Applicants are advised they cannot reapply within a six month period. For further details, please see below.
The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lady Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.
The Judicial College is a very busy and high-profile section of the Judicial Office. We are responsible for judicial training and we currently deliver approximately 400 judicial seminars each year and have a budget of £15.5 million. This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and EU Exit. In addition, the College is continuing to its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webcasting.
The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK. The team is based over three sites – Loughborough, London, and Leeds. We make good use of flexible and remote working across our offices. This is a full-time post based in our London Office.
UK based travel to venues will be required to provide administrative support at training events. This will include overnight stays including the occasional Sunday where an event organiser is required to be at a venue for an event starting on a Monday. Training events range from one to five days in length and commence on various days of the week.
Event organisers work as part of our team to provide all aspects of administrative support in the planning and management of training events. This includes close working with the judicial training teams to ensure that events are well organised and run smoothly. You will assist delegates with their bookings, deal with enquiries and provide administrative support at training events, including residential events. You will need strong customer service skills, enjoy working with people, some very senior and able to think on your feet and react positively to any unexpected issues or queries that arise.
The role involves some numerical work. You will need to have good IT skills as we work with a wide range of IT platforms.
As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face-to-face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars, you will be required to provide some technical online support at digital training events.
You will be fully trained in all aspects of event organising. We have a strong culture of team working and continuous improvement (CI), and all staff are expected to embrace CI as part of their role
Key Responsibilities
• Effectively managing allocated training events and providing administrative support to Course Directors/Training Leads throughout the life of a training event, including making amendments to programmes and training/evaluation materials as required
• Using various databases, including the Judicial College online Judicial College Learning (JCL), to assist with organising invites to training and managing attendance.
• Maintaining accurate records of attendees at training events (both prior to and at the event) to assisting with monitoring delegate numbers planning venue requirements, accommodation, managing delegate/syndicate groups lists etc.
• Actively liaising with the judicial training team and any speakers to ensure that training materials are received in time to coordinate the timely release to delegates via the JCL.
• Attending face to face training, and online events to provide administrative support when necessary.
• Completing all post event work such as promptly notifying the fees team who has attended training so that delegates are paid their training fee on time.
• Other Duties – The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Essential skills
• Ability to build effective working relationships with a range of stakeholders and work as part of a team
• Planning and organising
• Good IT skills i.e., working with databases, Excel, and Word
• Good written and verbal communication skills
• Accuracy and attention to detail
The Judicial College has an exciting opportunity for an Event Organiser to join its Planning and Operations Team (POpS).
Please note this is a rolling campaign and sifting will take place every 6-8 weeks. Applicants are advised they cannot reapply within a six month period. For further details, please see below.
The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lady Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.
The Judicial College is a very busy and high-profile section of the Judicial Office. We are responsible for judicial training and we currently deliver approximately 400 judicial seminars each year and have a budget of £15.5 million. This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from HMCTS Reform work and EU Exit. In addition, the College is continuing to its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webcasting.
The POpS Team is the customer facing hub of the College, providing planning and organisational support to judicial training events across the UK. The team is based over three sites – Loughborough, London, and Leeds. We make good use of flexible and remote working across our offices. This is a full-time post based in our London Office.
UK based travel to venues will be required to provide administrative support at training events. This will include overnight stays including the occasional Sunday where an event organiser is required to be at a venue for an event starting on a Monday. Training events range from one to five days in length and commence on various days of the week.
Event organisers work as part of our team to provide all aspects of administrative support in the planning and management of training events. This includes close working with the judicial training teams to ensure that events are well organised and run smoothly. You will assist delegates with their bookings, deal with enquiries and provide administrative support at training events, including residential events. You will need strong customer service skills, enjoy working with people, some very senior and able to think on your feet and react positively to any unexpected issues or queries that arise.
The role involves some numerical work. You will need to have good IT skills as we work with a wide range of IT platforms.
As the result of the pandemic, the College revised its training programme to focus on supporting priority training needs. Training was delivered digitally in line with public health guidance. We returned to face-to-face training in September 2021 whilst also continuing to deliver a busy digital training programme. In addition to attending seminars, you will be required to provide some technical online support at digital training events.
You will be fully trained in all aspects of event organising. We have a strong culture of team working and continuous improvement (CI), and all staff are expected to embrace CI as part of their role
Key Responsibilities
• Effectively managing allocated training events and providing administrative support to Course Directors/Training Leads throughout the life of a training event, including making amendments to programmes and training/evaluation materials as required
• Using various databases, including the Judicial College online Judicial College Learning (JCL), to assist with organising invites to training and managing attendance.
• Maintaining accurate records of attendees at training events (both prior to and at the event) to assisting with monitoring delegate numbers planning venue requirements, accommodation, managing delegate/syndicate groups lists etc.
• Actively liaising with the judicial training team and any speakers to ensure that training materials are received in time to coordinate the timely release to delegates via the JCL.
• Attending face to face training, and online events to provide administrative support when necessary.
• Completing all post event work such as promptly notifying the fees team who has attended training so that delegates are paid their training fee on time.
• Other Duties – The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Essential skills
• Ability to build effective working relationships with a range of stakeholders and work as part of a team
• Planning and organising
• Good IT skills i.e., working with databases, Excel, and Word
• Good written and verbal communication skills
• Accuracy and attention to detail