Business Support Administrator
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | £22,816 to £24,336 per year |
| Additional salary information: | £22816 - £24336 a year |
| Hours: | Full time |
| Closing date: | 17 May 2024 |
| Location: | Doncaster, DN4 5DJ |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | D9133-977 |
Summary
Act as contact for the department, dealing with routine enquiries in a pleasant and helpful manner, communicating relevant information to both internal and external stakeholders, signposting where appropriate. To maintain the electronic diaries, ensuring the efficient planning of daily commitments in order to maximise the management of time and workload. To assist the Quality and Patient Safety Team in ensuring that follow up action from meetings are being undertaken, ensuring where necessary that actions are completed and offering assistance as required. Photocopying, scanning and word processing documents such as letters, emails, minutes, and reports as required. To facilitate and provide high-level administrative support to formal committee meetings ensuring all relevant papers, minutes and files are prepared and available for meeting including agenda setting, collating of meeting documentation and distributing accordingly, taking notes, producing formal minutes and action logs as necessary. Post holder must have a standard level of keyboard skills and be able to use Microsoft Office programmes including Word, Excel, Access, Outlook, and PowerPoint. Create and maintain effective and efficient electronic filing systems. Able to work on own initiative and unsupervised, within defined policies and procedures to set timescales. Have a flexible/adaptable approach to work in order to meet various deadlines. Responsible for organising meetings and planning any administrative work as required. Organise events and workshops as necessary. Inputting into, monitoring and printing reports from computerised systems, creating and maintaining databases as required. Cover reception on a rota basis and in case of absence. Understand and respect the need for confidentiality. Carry out other appropriate delegated duties consistent with the post as required.