Finance Assistant
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 26 May 2024 |
| Location: | Overton, RG25 3DU |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A2206-24-0000 |
Summary
Job Title: Finance Assistant Line Manager: Finance Manager Accountable to: The GP Partners Base: Overton Surgery Job Summary: The overarching aim of this role is to provide an efficient and effective financial administrative support service. The post holder will be expected to engage with a variety of staff both within and outside of Watership Down Health and at different levels. The role will be an integral part of our Finance and Business Team (both for practice GMS and PCN work), supporting the Finance Manager, Managing Partner, Practice Business Manager (PBM), Practice Manager (PM), Assistant PMs and the GP Partners. The purpose of the role is to: Support the Finance Manager and PBM with all aspects of the financial administration of the Practice Watership Down Health (WDH) through the use of the QuickBooks accounting software. Support the Finance Manager and PBM with all aspects of the financial administration of the Primary Care Network (PCN) through the use of the QuickBooks accounting software. Assisting the Finance Manager, Managing Partner, PBM, PM and Assistant PMs with all day-to-day financial duties across all WDH premises. Be responsible for assisting in all day-to-day financial activities such as are required on QuickBooks, MS Teams, Excel, month end and year-end management accounts and/or year-end processes. The role of the finance assistant is to undertake the non-GMS work (also known as private work) received by the Practice and to follow the process using Medi2data where necessary. The majority of non-GMS work will attract a fee so liaising with patients is essential and ensuring the fee is paid before any completed work is handed to the patient. To provide training and support to any practice apprentices. To train apprentice staff in finance and administrative processes and always being mindful that the apprentice(s) is in the Practice to learn new and transferable skills. Duties & Responsibilities The duties and responsibilities to be undertaken by the Finance Assistant may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Finance Manager, dependent on the current and evolving Practice and PCN workload priorities: Have a working and current knowledge of all applicable hardware and software, including QuickBooks, Microsoft office suite (including Word, Excel, MS Teams and Sharepoint) Help oversee and manage individual finance based accounts Review and adhere to budgetary guidance Collect and enter data for various financial spreadsheets Review financial statements and reports and ensure all calculations and data entries are correct Report any financial glitches to the Finance Manager and assist with resolution Assist the Finance Manager with collecting information for and in the absence of the Finance Manager prepare payroll documentation Assist in creating financial reports Adhere to practice and PCN financial policies and procedures In the absence of the Finance Manager answer questions and assist employees and patients as required Suggest changes or improvements to the Finance Manager and PBM to increase accuracy, efficiency and cost reductions Process onto Quickbooks the dispensary and other incoming drug statements (AAH and Alliance) and reconcile every month. Preparation of sales invoices and recording them on QuickBooks Ensuring that all cash and cheques received are prepared for banking or forwarding to FOWDH (for patient monies/bequests) Assist in the preparation for any annual audits or requirements for our Accountants RSM Tenon Preparing and maintaining schedules for Non-GMS/Private income and balance sheet accounts Performing other financial duties as requested Assist with credit control and aged debts monitor payments and identify and follow up any shortfalls Assist the Finance Manager with bank reconciliations An understanding, acceptance and adherence to the need for the strictest confidentiality Ability to use own judgement, resourcefulness, common sense but also a knowledge of when to seek assistance A commitment to ensure all health and safety and infection control measures are met and to report any problems A commitment to the effective use of NHS resources To maintain own professional development in line with current professional regulations 1. To calculate and total the number of print outs on the PDQ (debit/credit card machine). Non-GMS work (also known as Private Work) 1. To process invoices for any non-GMs work undertaken that attracts a fee. 2. Photocopy documentation as required. 3. Action tasks sent by clinicians via the clinical systems (EMIS or Docman) and email. To assist with any interrogation of data for audit purposes. Other Practice Administration You will be required to liaise with our patients on occasions, this may be by letter/email/SMS or personal phone call. To deal with any telephone enquiries and always answer the telephone with a polite and professional manner. Undertake any other additional duties appropriate to the post as requested by the Partners, Practice Business Manager and/or Practice Manager.