Team Administrator
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | £25,979 to £31,364 per year |
| Hours: | Full time |
| Closing date: | 12 May 2024 |
| Location: | Reading, Berkshire |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Reading Borough Council |
| Job type: | Temporary |
| Job reference: | RES0565 |
Summary
Full Time - Fixed Term until 31st July 2025
A fantastic opportunity for an experienced administrator to join our Legal Operations Team which provides high quality business support to Reading Borough Council’s Legal Service.
The Legal Service in Reading provide excellent in-house provision to our teams across the Council, and through our Joint Legal Shared Service we provide councils across Berkshire with a legal service. The Joint Legal Service is one of the oldest shared service.
It is an extremely exciting time to join our legal service in Reading as we continue to deliver our ambitious strategic plan.
We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.
We are open to flexible working patterns and can provide a hybrid working environment which utilises the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service.
About the role
Our team is responsible for providing comprehensive administration support to the council’s legal service. This role will provide support and cover a wide variety of tasks including but not limited to:
Processing financial transactions
Supporting new staff inductions
Dealing with IT system queries
Assist with daily administrative tasks and other ad hoc requests
Ensure efficient office operations
Handle phone calls and inquiries
Manage post, emails, letters, and other communications
Act as a point of contact for internal and external stakeholders
Coordinate internal communications within the organisation
Maintain accurate records, both physical and digital
Organise and arrange documents and files.
Generate reports
Schedule and organise meetings.
Prepare agendas and take minutes.
We work in a busy and fast paced environment and this role would suit someone who can balance competing pressures and deadlines.
You will be part of a team that relies on each individual to play their part to the best of their ability. As well as the colleagues that you work closely with every day, you’ll also be part of Team Reading, playing your personal part in making Reading a successful and vibrant place.
Our vision is to ensure that Reading realises its potential as a great place to live, work and play, and that everyone shares the benefits of this success. Our values and behaviours guide how we will achieve this:
Work Together as one team - work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do
Drive Efficiency - show initiative, be adaptable to change and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential
Be Ambitious - be demanding of our own performance – striving to be even better – and be prepared to engage with and challenge leaders in a constructive and positive way
Make a Difference to Reading - maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed
We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.
We are open to flexible working patterns and can provide a hybrid working environment which utilises the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service.
About you
You will have a good level of general qualification including English and Maths, have an excellent working knowledge of MS office 365 and its tools.
You will be expected to respond to a wide and varied workload and be able to manage the expectations of both clients and colleagues while promoting and providing excellent customer service.
You will also need to demonstrate personal resilience to effectively manage the demands of the role.
Our offer
We offer a supportive environment to grow and develop your career with the opportunity to put your ideas across. Innovation and ambition is strongly encouraged, and you’ll get a great feel for that working in our friendly and collaborative environment.
A competitive salary alongside a range of benefits including:
Generous holiday entitlement - 25 days holiday each year plus bank holidays - rising to 33 days after 10 years' service, with the option to buy additional leave
A wide range of flexible working opportunities
Modern working environment at the Civic Offices in the heart of Reading
Local Government Pension Scheme (LGPS)
Life Assurance - three times your annual salary (for members of the LGPS)
On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted
Season Ticket Loan - to help with the cost of your rail/ bus journey, to & from work
Lease car salary sacrifice scheme allowing you to lease a brand new, greener car for three years. The monthly fee includes insurance, servicing and road tax
For more information on this position please contact Martin Collier, Office Manager at Martin.Collier@reading.gov.uk
Closing Date: 12th May 2024
Interview Date: To be confirmed
Please note that the closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. Therefore, it is strongly advised that you complete and return your application as soon as possible to avoid disappointment.
A fantastic opportunity for an experienced administrator to join our Legal Operations Team which provides high quality business support to Reading Borough Council’s Legal Service.
The Legal Service in Reading provide excellent in-house provision to our teams across the Council, and through our Joint Legal Shared Service we provide councils across Berkshire with a legal service. The Joint Legal Service is one of the oldest shared service.
It is an extremely exciting time to join our legal service in Reading as we continue to deliver our ambitious strategic plan.
We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.
We are open to flexible working patterns and can provide a hybrid working environment which utilises the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service.
About the role
Our team is responsible for providing comprehensive administration support to the council’s legal service. This role will provide support and cover a wide variety of tasks including but not limited to:
Processing financial transactions
Supporting new staff inductions
Dealing with IT system queries
Assist with daily administrative tasks and other ad hoc requests
Ensure efficient office operations
Handle phone calls and inquiries
Manage post, emails, letters, and other communications
Act as a point of contact for internal and external stakeholders
Coordinate internal communications within the organisation
Maintain accurate records, both physical and digital
Organise and arrange documents and files.
Generate reports
Schedule and organise meetings.
Prepare agendas and take minutes.
We work in a busy and fast paced environment and this role would suit someone who can balance competing pressures and deadlines.
You will be part of a team that relies on each individual to play their part to the best of their ability. As well as the colleagues that you work closely with every day, you’ll also be part of Team Reading, playing your personal part in making Reading a successful and vibrant place.
Our vision is to ensure that Reading realises its potential as a great place to live, work and play, and that everyone shares the benefits of this success. Our values and behaviours guide how we will achieve this:
Work Together as one team - work collaboratively, with each other and with our partners, and demonstrate the Team Reading values in everything we do
Drive Efficiency - show initiative, be adaptable to change and put forward ideas to help improve delivery and efficiency. Take responsibility for our own learning and development and for reaching our potential
Be Ambitious - be demanding of our own performance – striving to be even better – and be prepared to engage with and challenge leaders in a constructive and positive way
Make a Difference to Reading - maintain the highest levels of customer service and be flexible and willing to provide the services needed at the time they are needed
We seek the best talent from the widest pool of people as diversity and inclusion is the key to our success. Reading Borough Council is a Disability Confident Employer and is committed to the recruitment and continued employment of people with disabilities.
We are open to flexible working patterns and can provide a hybrid working environment which utilises the best of both worlds with a mix of office working in central Reading and homeworking according to the needs of the Service.
About you
You will have a good level of general qualification including English and Maths, have an excellent working knowledge of MS office 365 and its tools.
You will be expected to respond to a wide and varied workload and be able to manage the expectations of both clients and colleagues while promoting and providing excellent customer service.
You will also need to demonstrate personal resilience to effectively manage the demands of the role.
Our offer
We offer a supportive environment to grow and develop your career with the opportunity to put your ideas across. Innovation and ambition is strongly encouraged, and you’ll get a great feel for that working in our friendly and collaborative environment.
A competitive salary alongside a range of benefits including:
Generous holiday entitlement - 25 days holiday each year plus bank holidays - rising to 33 days after 10 years' service, with the option to buy additional leave
A wide range of flexible working opportunities
Modern working environment at the Civic Offices in the heart of Reading
Local Government Pension Scheme (LGPS)
Life Assurance - three times your annual salary (for members of the LGPS)
On-site day nursery (Kennet Day nursery) rated outstanding by Ofsted
Season Ticket Loan - to help with the cost of your rail/ bus journey, to & from work
Lease car salary sacrifice scheme allowing you to lease a brand new, greener car for three years. The monthly fee includes insurance, servicing and road tax
For more information on this position please contact Martin Collier, Office Manager at Martin.Collier@reading.gov.uk
Closing Date: 12th May 2024
Interview Date: To be confirmed
Please note that the closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. Therefore, it is strongly advised that you complete and return your application as soon as possible to avoid disappointment.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.