Business Support Officer (Delegated Commissioning)
| Posting date: | 26 April 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 12 May 2024 |
| Location: | Worcester, WR3 7NS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | D9106-24-0023 |
Summary
Support effective office management systems to ensure processes are efficient and robust. Provide administrative and project support to the Delegated Commissioning Team in the delivery of contractual and commissioning commitments/deadlines, effectively and to time. Communicate and engage with external and internal stakeholders which may require negotiation skills and understanding the needs/requirements and of other organisations, senior professionals and individuals. Update and maintain processes within relevant work areas, working with team members in the collection of information for performance reporting to relevant team projects. On direction research areas of good practice and collate information to support the work of the team. Be highly organised, effective and resilient, with the ability to solve problems and use initiative, working with minimal supervision. Be a point of contact for queries from internal and external stakeholders and practices with regards to projects, resolving queries where possible and escalating when required in a timely manner, inclusive of monitoring the generic email inbox. Support meetings in the capacity of organizing, preparing (whether digitally or face to face), collating papers, taking action notes where required. Co-ordinate the arrangements of events, internally and externally, ensuring that all meetings and events are well co-ordinated, appropriate venue and hospitality arranged and meeting details communicated in advance. Coordinate agendas and papers for meetings, taking and transcribing notes to a high standard and in a timely manner, producing and updating an action log, and ensure actions are communicated to relevant parties and followed up to track progress. Deal with incoming correspondence for the designated work areas, both electronic and paper-based, responding or redirecting as appropriate, and ensuring that any urgent or important business is brought to the attention of the relevant person in good To coordinate work, ensure this is prioritised and delivered within agreed deadlines and targets; highlight any potential problems with forthcoming deadlines to the attention of the relevant service leads. Ensure confidentiality is always maintained in accordance with Information Governance regulations, including appropriate filing of documentation. Promptly and accurately produce letters, memos, reports, tables, minutes, presentations and other documents, utilising excellent writing skills and a good understanding of local processes; copy and distribute correspondence/information as Manage paper and/or electronic filing system for the designated work area including confidential