Supply Chain Assistant
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | £25,000 per year |
| Hours: | Full time |
| Closing date: | 25 May 2024 |
| Location: | WOR, wr1 |
| Company: | Workforce Recruitment and Training |
| Job type: | Permanent |
| Job reference: | 113656 |
Summary
**Supply Chain Assistant **
**Worcester**
**£25,000 **
**Monday to Friday Flexibility on hours**
**Purpose of the role**
To provide excellent administrative support to the Supply Chain function and support the smooth running of the site facilities through the management of regular external contractors.
****
**PRODUCTIVITY/EFFICIENCY ** **
** *Support the smooth running of the production plan by assisting in managing raw material, ingredient, and packaging inventory.* **
* Place orders for ingredients and packaging as required.
* Manage stocks and adjust deliveries as necessary.
* Manage together with Supply Chain Team Leaders, rolling stock counts and inventory adjustments.
* Perform the release of production orders and investigate and escalate any flagged material shortfall.
* Liaise with suppliers to facilitate amendments to delivery times and quantities of raw materials and ingredients as necessary.
* Ensure all production orders are closed each morning by the stipulated deadline and that any gaps or errors in the required data are escalated promptly to the shift leader/supply chain team leader as appropriate.
* Manage repack orders through to completion and ensure timely closure of open orders at month end.
****
**PURCHASING & STOCK CONTROL **
Responsible for ensuring an uninterrupted supply of consumables used on-site.
* Manage the purchasing system to ensure the correct inventory of consumables for the operations departments.
* Manage PPE distribution and supply.
* Maintain stocks of office supplies and other sundry items and organise efficient distribution of deliveries arriving to site.
* Review regularly consumable purchases to identify the most cost-effective purchasing strategy.
* Work with operations teams to identify ways of reducing waste in the context of consumable use and requirements.
* Maintain accurate purchase records and report against budget target every month.
**EXTERNAL CONTRACTORS **
Day-to-day management of external contractors.
* Take responsibility for all day-to-day administration relating to contracted service providers used on-site, including but not restricted to contract cleaners, workwear providers, and vending suppliers.
* Devise and schedule regular internal audits to ensure service standards are being met and where necessary intervene or escalate to ensure the correct level of service is being delivered.
* Schedule and take the lead at regular meetings with external account managers to review performance KPIs.
* Ensure charges for non-conformances are levied as per service level agreements.
* Liaise with external contractors to arrange any requirements outside the everyday norm.
**GENERAL ADMINISTRATION & SITE SUPPORT **
Provide administrative support as required by the Supply Chain department and the wider operations management team.
* Provide flexible and proactive administrative support for the Production Planning and Material Control functions.
* Organisation of any catering, PPE, transport, or other requirements for external visitors.
* Any other reasonable duties as directed by the Senior Management Team.
**COMMUNICATION **
**Primary communication includes: **
* Supply Chain Manager o Daily operational matters, problems requiring resolution, and external contractor issues.
* Supply Chain Coordinator o Daily operational matters, and material supply issues.
* Production Shift Leaders
o Production order issues and repack order requests.
* Supply Chain Team Leaders o Production order issues, inventory control, consumable stock control and supply.
* Quality Assurance team o Repack requests, blocked stock reconciliation.
****
**Worcester**
**£25,000 **
**Monday to Friday Flexibility on hours**
**Purpose of the role**
To provide excellent administrative support to the Supply Chain function and support the smooth running of the site facilities through the management of regular external contractors.
****
**PRODUCTIVITY/EFFICIENCY ** **
** *Support the smooth running of the production plan by assisting in managing raw material, ingredient, and packaging inventory.* **
* Place orders for ingredients and packaging as required.
* Manage stocks and adjust deliveries as necessary.
* Manage together with Supply Chain Team Leaders, rolling stock counts and inventory adjustments.
* Perform the release of production orders and investigate and escalate any flagged material shortfall.
* Liaise with suppliers to facilitate amendments to delivery times and quantities of raw materials and ingredients as necessary.
* Ensure all production orders are closed each morning by the stipulated deadline and that any gaps or errors in the required data are escalated promptly to the shift leader/supply chain team leader as appropriate.
* Manage repack orders through to completion and ensure timely closure of open orders at month end.
****
**PURCHASING & STOCK CONTROL **
Responsible for ensuring an uninterrupted supply of consumables used on-site.
* Manage the purchasing system to ensure the correct inventory of consumables for the operations departments.
* Manage PPE distribution and supply.
* Maintain stocks of office supplies and other sundry items and organise efficient distribution of deliveries arriving to site.
* Review regularly consumable purchases to identify the most cost-effective purchasing strategy.
* Work with operations teams to identify ways of reducing waste in the context of consumable use and requirements.
* Maintain accurate purchase records and report against budget target every month.
**EXTERNAL CONTRACTORS **
Day-to-day management of external contractors.
* Take responsibility for all day-to-day administration relating to contracted service providers used on-site, including but not restricted to contract cleaners, workwear providers, and vending suppliers.
* Devise and schedule regular internal audits to ensure service standards are being met and where necessary intervene or escalate to ensure the correct level of service is being delivered.
* Schedule and take the lead at regular meetings with external account managers to review performance KPIs.
* Ensure charges for non-conformances are levied as per service level agreements.
* Liaise with external contractors to arrange any requirements outside the everyday norm.
**GENERAL ADMINISTRATION & SITE SUPPORT **
Provide administrative support as required by the Supply Chain department and the wider operations management team.
* Provide flexible and proactive administrative support for the Production Planning and Material Control functions.
* Organisation of any catering, PPE, transport, or other requirements for external visitors.
* Any other reasonable duties as directed by the Senior Management Team.
**COMMUNICATION **
**Primary communication includes: **
* Supply Chain Manager o Daily operational matters, problems requiring resolution, and external contractor issues.
* Supply Chain Coordinator o Daily operational matters, and material supply issues.
* Production Shift Leaders
o Production order issues and repack order requests.
* Supply Chain Team Leaders o Production order issues, inventory control, consumable stock control and supply.
* Quality Assurance team o Repack requests, blocked stock reconciliation.
****