Facilities Services Admin Support | Calderdale and Huddersfield Solutions Ltd
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £22,383 per annum, pro rata |
| Hours: | Part time |
| Closing date: | 25 May 2024 |
| Location: | Huddersfield, HD3 3EA |
| Company: | Calderdale & Huddersfield NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6229497/372-CHS1470 |
Summary
We are seeking to recruit a part time (30 hours) Facilities Services Admin Support within our General Office cross site.
The successful post holder will provide admin support to car parking at CHFT, dealing with permits, ANPR, Park and Ride.
We are looking for a friendly, well organised and motivated individual.
Summary of the role:
To assist with the day to day operational administration of Facilities Management services, therefore flexibility is an important compotent of the post.
To ensure service delivery and staff information is managed efectively, accurately and that all databases are kept up to date and available.
At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following:
• Fully managed estate and building maintenance
• Medical engineering/equipment maintenance/ decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)
All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider.
Key Responsibilties:
• Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate.
• To provide admin support to car parking at CHFT, dealing with permits, ANPR, Park and Ride
• To provide general office and administration support to Facilities services.
• Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments.
• To carry out general office duties such as data-entry, photocopying, laminating, scanning and shredding.
• To support the teams to maintain accurate, timely and legible records.
• Attend and take part in team meetings and regular reviews with the line manager(s).
• To maintain the filing system, including e-filing, for the departments. Ensure the security and confidentiality of all records.
• Deal with incoming/outgoing mail/email for the departments, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point.
• Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports.
• To maintain promotional materials using relevant software, keeping it up to date and accessible.
This advert closes on Sunday 5 May 2024
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