Finance Administrator
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | £26,000 to £28,000 per year |
| Hours: | Full time |
| Closing date: | 25 May 2024 |
| Location: | Dy11 |
| Remote working: | On-site only |
| Company: | Trinity Personnel Ltd |
| Job type: | Permanent |
| Job reference: | 10538HOPE-38987 |
Summary
We are seeking an adaptable and confident Administrative Assistant to provide comprehensive support to our Credit Control department. This role involves a variety of responsibilities including credit control, addressing credit queries, cash collection, invoice preparation and verification, reception duties, and hospitality for visitors.
Responsibilities:
• Compile customer documentation, verifying credit account status, and dispatching works instructions to the factory and confirmations to customers via email.
• Handle photocopying of works instructions, emailing, and filing accordingly.
• Review and verify transport invoices.
• Prepare monthly scrap invoices.
• Print manuals as required.
• Manage stationery requisitions.
• Provide hospitality services including tea/coffee preparation (occasional food prep when Credit Controller is unavailable).
• Assist with overflow telephone calls during Receptionist's busy periods.
• Support the Credit Controller/Secretary during peak workloads.
• Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, maintaining stoppage of goods and Debtors List, cash collection, and credit note preparation.
• Provide reception coverage during holidays, absences, and lunch breaks, including invoice preparation, CMR follow-ups, and general administrative tasks.
• Undertake any other duties as needed.
Requirements:
• Prior experience in an Accounts office with a focus on credit control.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Outlook, Excel, and preferably Sage (Sage 200).
• Confident in interacting with individuals both face-to-face and over the phone.
• Strong numerical skills.
• Positive "can-do" attitude with a proactive approach.
• Ability to work well within a team.
Hours: 7:30am Mon - Thurs 7:30am - 1pm Fri