Personal Assistant
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | £25,147.00 to £27,596.00 per year |
| Additional salary information: | £25147.00 - £27596.00 a year |
| Hours: | Full time |
| Closing date: | 05 May 2024 |
| Location: | Brighton BN2 3EW, BN2 3EW |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9150-24-0470 |
Summary
The Personal Assistant provides a comprehensive administrative support service a team of senior managers. They will act as a point of contact for the team, carry out diary management, the organisation of events and meetings, preparing and formatting documents and presentations to a high standard, carry out payroll and absence monitoring administration, order supplies and ensure the working environment is tidy, safe and welcoming. provide support and cover to the other senior administrators and PAs in the service. Develops administrative procedures related to the senior management team. Organises meetings, away days or training days. Organises conference-style or engagement events involving external stakeholders and members of the public. Books venues, organises publicity and carries out all administration.Provides training and guidance to band 3 or 2 administrative support staff across the directorate. Authorised to place orders for stationary and other supplies. Respond directly to queries and requests for information or refer to an appropriate manager as appropriate. Proof-reads, formats and finishes correspondence, reports and presentations that are visually attractive and have a high standard of readability and for members of the Senior Management Team using Microsoft Office software. Manages diaries for members of the Senior Management Team, taking the initiative to prioritise appointments and commitments where possible orreferring back to the diary holder when necessary. Receives queries and requests for advice from administrative support staffacross the division and responds to these in a supportive and constructiveway. Attends meetings and takes formal minutes or notes. Writes up and circulates minutes and meeting notes in agreed timeframes. Ensures all incoming and outgoing post is processed promptly. Completes and returns attendance records for the senior management team and acts as a point of contact for payroll and recruitment queries.