Administrator
| Posting date: | 25 April 2024 |
|---|---|
| Salary: | £18,761.00 per year |
| Additional salary information: | £18761.00 a year |
| Hours: | Full time |
| Closing date: | 10 May 2024 |
| Location: | Colchester, CO4 9JU |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B0423-24-0019 |
Summary
Responsible for all aspects of administration for Volunteers, but not be limited to; processing application forms, requesting references and other documentation and database administration in relation to all volunteer recruitment, and dealing with leavers The post holder will be responsible for overseeing the recruitment administration for all volunteer applications and ensuring that service level agreements are met. Maintain and update Staff Care and My Learning Cloud databases in relation to new starters, leavers and changes. The post holder is also responsible for dealing with queries or concerns from existing or potential volunteers and line managers across the organisation, and escalating them to Voluntary Services Manager when required. Work closely with the Volunteer Services Team Resource Coordinator for all volunteer vacancies. Support volunteers in the team undertaking admin tasks. Duties and Responsibilities Manage the end to end volunteer application process ensuring that line managers and volunteer applicants are kept up to date on progress as required. Manage the end to end volunteer application process to ensure that all information, paperwork and DBS is accurate and up to date. Downloading applications and expressions of interest from St Helena Website, Microsoft teams, and external websites and processing as required. Carry out appropriate ID and information checks for volunteers requiring DBS checks and signing off DBS applications. Maintain and update all HR databases and relevant spreadsheets in relation to new starters, leavers, changes, and any other paperwork as required, including downloading volunteer information from line manager through Microsoft teams and volunteer inbox, eg reviews. Responsible for the administration of mandatory training for Volunteers, including the setting up of new starters, making changes and removing leavers, and administration of My Learning Cloud. Provide support for volunteers undertaking mandatory training, including running face to face sessions as required. Support volunteers in the team undertaking Admin duties, including allocating tasks as appropriate. To record information, collate data and produce reports from all the databases used by Volunteer Services, both programmed and adhoc, and to evaluate, and analyse the information and provide statistical information to the Voluntary Services Manager and Director of HR . Carry out any tasks relating to outcomes of analysis of information or reviews to ensure that Volunteer Services Team are compliant and up to date Maintain effective systems of document control and housekeeping for all related letters, communications and other regular checks as required.