Stage and Transport Coordinator
| Posting date: | 24 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | SCP 24, £26,748 per annum |
| Hours: | Full time |
| Closing date: | 24 May 2024 |
| Location: | Gateshead, NE8 2JR |
| Company: | North Music Trust |
| Job type: | Permanent |
| Job reference: | 152 |
Summary
Job Advert
Deadline for applications: 5pm, Wednesday 24th April
Reports to: Orchestra Manager
Location: The Glasshouse International Centre for Music
Working hours: 40 hours per week (will include evening and weekend work)
Salary: SCP 24, £26,748 per annum
About The Glasshouse International Centre for Music
We are an international music centre based on the banks of the River Tyne. We are a unique venue where artists from across the
world perform and audiences from a wide range of backgrounds come to hear, make, and enjoy all types of music.
We support local people to be creative, to develop a passion for music and put music at the heart of communities. Our artist
development programme provides local artists with the opportunities they need to develop a career in music. We support young
people to make music in our building and in the wider community through programmes such as In Harmony Newcastle Gateshead.
We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and
that’s where you come in…
About you
Are you self-motivated, happy working in a team environment and flexible enough to adapt to a changing environment? If this sounds
like you, here are some specific types of experience that will help you hit the ground running.
You must have proven experience of:
• Excellent communication skills both written and verbal
• A can-do attitude with a willingness to get involved and learn on the job
• Excellent organisational skills
• Willingness to work unsociable hours including weekends and evenings
• A flexible approach to the workplace
• Excellent team-worker
• Calm and capable personality
It also helps if you have:
• Awareness of Health & Safety
• First Aid Training (or willingness to be trained)
• Experience of manual and instrument handling
If you’re not a perfect match for the job description and criteria, we encourage you to apply anyway. We are more interested in
your determination, positivity, and willingness to get stuck in.
About the role of Stage and Transport Coordinator at The Glasshouse
Reporting to the Orchestra Manager, the Stage and Transport Co-ordinator is a member of the orchestral management team and part of
the wider Classical Team at The Glasshouse International Centre for Music.
You will be responsible for the advance planning and on-the-day management of the stage requirements for all Royal Northern
Sinfonia (RNS) activity both at the Glasshouse International Centre for Music and at external venues and for the transportation of
all instruments and equipment.
The post is based at The Glasshouse ICM but you will be required to work at external venues both within the UK and abroad.
Your duties will be based around the orchestra’s schedule with variable working hours including evenings and weekends. The
orchestra schedule is normally confirmed a minimum of 4 weeks in advance.
A knowledge of Classical music is not necessary. We are looking for someone with a can-do attitude and a willingness to learn on
the job but you must hold a clean UK Driver’s Licence.
If you would like to discuss the position, we would love to hear from you. Please contact the Orchestra Manager, Tom Hickman on
tom.hickman@theglasshouseicm.org [tom.hickman@theglasshouseicm.org].
This post is offered on a 40 hour per week contract and will require extremely variable hours, with evening and weekend working as
determined by the orchestra schedule.
Your responsibilities:
* Prepare stage plans for all RNS activity, to be signed off by the Orchestra Manager.
* Ensure that stages at rehearsal and performance venues are correctly laid out to meet the requirements of the orchestra and
conductors and that all arrangements are in place before the arrival of the orchestra and guest artists.
* Ensure availability and setting of all necessary equipment and instruments including instrument hire if required and to liaise
with the percussion section to ascertain which specific instruments are needed and the lay-out required.
* Maintain excellent relationships with the musicians and work proactively to respond to any requests or issues.
* In conjunction with the Orchestra Manager, to contribute to the stage management of all RNS activity, making sure all stage
moves during performances are professional and efficient.
* Work with venue staff at The Glasshouse ICM and external venues to ensure that excellent conditions are provided for the
orchestra, including appropriate staging, seating, lighting and heating (and hire of these if necessary).
* Organise the transportation of instruments and equipment for all RNS activity including rehearsals, concerts, and tours
regionally, nationally and abroad.
* Drive and maintain the orchestra van (or to hire one, as required), ensuring all legal requirements regarding driving and
working hours are met and maintained.
* Assist the Orchestra Manager and/or Tours Manager with the preparation of instrument lists for customs documentation, ensuring
they are accurate and complete.
* Assist the Orchestra Manager and/or Tours Manager with sourcing local instruments for international tours if required.
Operational
* Maintain the Orchestra’s equipment (including flight boxes, chairs, rostra, music stands, acoustic screens) ensuring they are
in good condition and to organise any necessary repairs.
* Maintain accurate records of all instruments owned by RNS and ensure they are in good condition.
* Ensure that the orchestral storage rooms at The Glasshouse ICM are kept clean & tidy.
* Maintain the database of external venue information.
* Carry out recces of unfamiliar venues, overseeing stage requirements, attending planning meetings and liaising with venues
regarding get-in schedules, facilities and technical requirements.
Health & Safety
* Draw-up Risk Assessments for all RNS activity and keep these up-to-date.
* Work with the Orchestra Manager to ensure that all Health and Safety, Safeguarding and Wellbeing legislation and guidelines are
followed (including Noise at Work Regulations), and stay up-to-date on evolving practice and legislation in these areas.
General
* Deputise for the Orchestra Manager if required.
* Undertake some of the work of the Assistant Orchestra Manager, if required, to cover absence and annual leave
* Provide logistical support to the RNS Chorus Manager, liaising with them to ensure appropriate set-ups when the Chorus is
involved in rehearsals and performances.
* Act as an ambassador for The Glasshouse ICM and Royal Northern Sinfonia, maintaining excellent relations with external
promoters, venues and other departments within Sage Gateshead.
Our commitment to your development
At The Glasshouse, we’re always learning. Through training and support, we’ll help you develop the skills and knowledge you need
to thrive in your role. This may be through gaining a qualification, on-the-job training or learning within your team.
We provide you with training in areas such as health and safety and safeguarding when you start work, and you’ll receive annual
refreshers.
Every staff member is on their own training and development journey. You’ll work closely with your manager to identify what your
journey will look like at The Glasshouse. If you have a specific interest or you would like to develop your skills in a certain
area, we want to hear about it.
Diversity, Equality, and Inclusion
At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and
experiences are valued so everyone can be themselves.
Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your
background or the challenges you’ve faced.
For example, we would love to hear from you if you:
* Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
* Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
* Grew up in a family receiving Universal Credit or state benefits
* Have ever lived in council or social housing or been on the housing register
* Have ever lived in sheltered accommodation or experienced homelessness
* Experienced being in care at any point in your life
* Have been a refugee or asylum seeker
* Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced
racism
* These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
* We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age,
disability or any other protected characteristic as outlined in the Equality Act 2010.
Safeguarding children, young people and adults at risk
We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those
that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development
to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes
relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate.
Our application process
Closing date for applications: 5pm, Wednesday 24th April
Interview date: Thursday 2nd May
We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and
shine!
If you have any questions about the role or the application process, please contact Lois, People Coordinator at
recruitment@theglasshouseicm.org [recruitment@theglasshouseicm.org]
Deadline for applications: 5pm, Wednesday 24th April
Reports to: Orchestra Manager
Location: The Glasshouse International Centre for Music
Working hours: 40 hours per week (will include evening and weekend work)
Salary: SCP 24, £26,748 per annum
About The Glasshouse International Centre for Music
We are an international music centre based on the banks of the River Tyne. We are a unique venue where artists from across the
world perform and audiences from a wide range of backgrounds come to hear, make, and enjoy all types of music.
We support local people to be creative, to develop a passion for music and put music at the heart of communities. Our artist
development programme provides local artists with the opportunities they need to develop a career in music. We support young
people to make music in our building and in the wider community through programmes such as In Harmony Newcastle Gateshead.
We believe our work makes life better for people in the North East. We’re building a creative, diverse, and passionate team and
that’s where you come in…
About you
Are you self-motivated, happy working in a team environment and flexible enough to adapt to a changing environment? If this sounds
like you, here are some specific types of experience that will help you hit the ground running.
You must have proven experience of:
• Excellent communication skills both written and verbal
• A can-do attitude with a willingness to get involved and learn on the job
• Excellent organisational skills
• Willingness to work unsociable hours including weekends and evenings
• A flexible approach to the workplace
• Excellent team-worker
• Calm and capable personality
It also helps if you have:
• Awareness of Health & Safety
• First Aid Training (or willingness to be trained)
• Experience of manual and instrument handling
If you’re not a perfect match for the job description and criteria, we encourage you to apply anyway. We are more interested in
your determination, positivity, and willingness to get stuck in.
About the role of Stage and Transport Coordinator at The Glasshouse
Reporting to the Orchestra Manager, the Stage and Transport Co-ordinator is a member of the orchestral management team and part of
the wider Classical Team at The Glasshouse International Centre for Music.
You will be responsible for the advance planning and on-the-day management of the stage requirements for all Royal Northern
Sinfonia (RNS) activity both at the Glasshouse International Centre for Music and at external venues and for the transportation of
all instruments and equipment.
The post is based at The Glasshouse ICM but you will be required to work at external venues both within the UK and abroad.
Your duties will be based around the orchestra’s schedule with variable working hours including evenings and weekends. The
orchestra schedule is normally confirmed a minimum of 4 weeks in advance.
A knowledge of Classical music is not necessary. We are looking for someone with a can-do attitude and a willingness to learn on
the job but you must hold a clean UK Driver’s Licence.
If you would like to discuss the position, we would love to hear from you. Please contact the Orchestra Manager, Tom Hickman on
tom.hickman@theglasshouseicm.org [tom.hickman@theglasshouseicm.org].
This post is offered on a 40 hour per week contract and will require extremely variable hours, with evening and weekend working as
determined by the orchestra schedule.
Your responsibilities:
* Prepare stage plans for all RNS activity, to be signed off by the Orchestra Manager.
* Ensure that stages at rehearsal and performance venues are correctly laid out to meet the requirements of the orchestra and
conductors and that all arrangements are in place before the arrival of the orchestra and guest artists.
* Ensure availability and setting of all necessary equipment and instruments including instrument hire if required and to liaise
with the percussion section to ascertain which specific instruments are needed and the lay-out required.
* Maintain excellent relationships with the musicians and work proactively to respond to any requests or issues.
* In conjunction with the Orchestra Manager, to contribute to the stage management of all RNS activity, making sure all stage
moves during performances are professional and efficient.
* Work with venue staff at The Glasshouse ICM and external venues to ensure that excellent conditions are provided for the
orchestra, including appropriate staging, seating, lighting and heating (and hire of these if necessary).
* Organise the transportation of instruments and equipment for all RNS activity including rehearsals, concerts, and tours
regionally, nationally and abroad.
* Drive and maintain the orchestra van (or to hire one, as required), ensuring all legal requirements regarding driving and
working hours are met and maintained.
* Assist the Orchestra Manager and/or Tours Manager with the preparation of instrument lists for customs documentation, ensuring
they are accurate and complete.
* Assist the Orchestra Manager and/or Tours Manager with sourcing local instruments for international tours if required.
Operational
* Maintain the Orchestra’s equipment (including flight boxes, chairs, rostra, music stands, acoustic screens) ensuring they are
in good condition and to organise any necessary repairs.
* Maintain accurate records of all instruments owned by RNS and ensure they are in good condition.
* Ensure that the orchestral storage rooms at The Glasshouse ICM are kept clean & tidy.
* Maintain the database of external venue information.
* Carry out recces of unfamiliar venues, overseeing stage requirements, attending planning meetings and liaising with venues
regarding get-in schedules, facilities and technical requirements.
Health & Safety
* Draw-up Risk Assessments for all RNS activity and keep these up-to-date.
* Work with the Orchestra Manager to ensure that all Health and Safety, Safeguarding and Wellbeing legislation and guidelines are
followed (including Noise at Work Regulations), and stay up-to-date on evolving practice and legislation in these areas.
General
* Deputise for the Orchestra Manager if required.
* Undertake some of the work of the Assistant Orchestra Manager, if required, to cover absence and annual leave
* Provide logistical support to the RNS Chorus Manager, liaising with them to ensure appropriate set-ups when the Chorus is
involved in rehearsals and performances.
* Act as an ambassador for The Glasshouse ICM and Royal Northern Sinfonia, maintaining excellent relations with external
promoters, venues and other departments within Sage Gateshead.
Our commitment to your development
At The Glasshouse, we’re always learning. Through training and support, we’ll help you develop the skills and knowledge you need
to thrive in your role. This may be through gaining a qualification, on-the-job training or learning within your team.
We provide you with training in areas such as health and safety and safeguarding when you start work, and you’ll receive annual
refreshers.
Every staff member is on their own training and development journey. You’ll work closely with your manager to identify what your
journey will look like at The Glasshouse. If you have a specific interest or you would like to develop your skills in a certain
area, we want to hear about it.
Diversity, Equality, and Inclusion
At The Glasshouse, we encourage a working environment that’s welcoming, inclusive, and diverse. Different backgrounds, views and
experiences are valued so everyone can be themselves.
Our venue and programmes are for everyone, so we want to make sure this opportunity is available to everyone, no matter your
background or the challenges you’ve faced.
For example, we would love to hear from you if you:
* Are D/deaf. Have a disability, learning difficulty or significant long -term health condition which affects your daily life
* Describe yourself as neurodiverse (this might include dyslexia, dyspraxia, dyscalculia, ADHD, autistic spectrum, and others)
* Grew up in a family receiving Universal Credit or state benefits
* Have ever lived in council or social housing or been on the housing register
* Have ever lived in sheltered accommodation or experienced homelessness
* Experienced being in care at any point in your life
* Have been a refugee or asylum seeker
* Are from the African, South, East and South–East Asian, Middle East, Latinx or North African diaspora, or have experienced
racism
* These are some common examples of challenging circumstances but there may be others. Everyone is welcome to apply.
* We do not discriminate because of race, colour, religion, gender or gender identity, sexual orientation or expression, age,
disability or any other protected characteristic as outlined in the Equality Act 2010.
Safeguarding children, young people and adults at risk
We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all of those
that work with us to share this commitment. We operate a robust safeguarding framework and continuous assessment and development
to support safer working practice across out workforce. Our roles are subject to a safer recruitment process which includes
relevant background checks and the disclosure of criminal records, sanctions, and investigations where appropriate.
Our application process
Closing date for applications: 5pm, Wednesday 24th April
Interview date: Thursday 2nd May
We understand that interviews can be a nerve-racking experience. We want you to feel comfortable so you can be yourself and
shine!
If you have any questions about the role or the application process, please contact Lois, People Coordinator at
recruitment@theglasshouseicm.org [recruitment@theglasshouseicm.org]
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.