Administration Supervisor
| Posting date: | 19 April 2024 |
|---|---|
| Salary: | £22,816.00 to £24,336.00 per year |
| Additional salary information: | £22816.00 - £24336.00 a year |
| Hours: | Full time |
| Closing date: | 03 May 2024 |
| Location: | Nottingham, NG7 5HY |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B9826-PACC-6009 |
Summary
Job Purpose To provide clerical/ administrative support for the day to day administration for Mosaic Service. Work effectively as part of a busy administration team. Dimensions Ensure team are aware of own role and any new information for cover arrangements or support To actively participate in CityCare mandatory training and team specific training Key Responsibilities To provide full clerical/ administrative support to the Team on a day to day basis To have a good working knowledge and experience of Microsoft Office in particular Microsoft Word to produce letters and other word processed documents to a high standard and knowledge of Microsoft Access and Excel for developing in house databases / spreadsheets and Outlook for diary management / e-mails To have accurate keyboard skills and attention to detail when using SystmOne To appraise, supervise and manage less experienced members administrators using appropriate documentation. To be responsible for answering and fielding telephone calls appropriately from a wide variety of sources where there may be barriers to understanding. To record telephone messages in writing and act promptly if urgent responses are needed To accurately collate and input data and produce statistics as and when required To maintain diaries, make appointments, arrange meetings etc. as and when required To take minutes/ notes of meetings as and when required, including preparation and distribution of agenda and minutes To undertake general office procedures including photocopying, faxing, filing and the distribution of mail To implement and update office systems/procedures as required, in collaboration with the team To provide full administration support for the recruitment process being the vital link between Team Managers, Candidates and HR To work effectively as part of a team to provide cover for other administration staff when required and to be flexible regarding working hours to meet the needs of the service. To accurately record and maintain systems for staff sickness, absence and annual leave To order stock and non-stock equipment via the on-line systems and to maintain stock levels of stationary To be customer focused on behalf of the service and ensure that the reception people are given is welcoming and helpful To maintain strict confidentiality in all aspects of work in line with policies and the Data Protection Act To plan / organise work using own initiative within set departmental parameters To undertake any additional duties as appropriate and delegated by the Admin Team Manager and deputy and Service Team Managers