Executive Assistant to the Board of Trustees
| Posting date: | 19 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Up to £31,000 per annum |
| Hours: | Full time |
| Closing date: | 08 May 2024 |
| Location: | Stockport, Greater Manchester |
| Remote working: | On-site only |
| Company: | Creative Support |
| Job type: | Permanent |
| Job reference: | 73670 |
Summary
Creative Support is a national organisation with charitable status providing person-centred care and support to people across England with a wide range of needs. We are also a Registered Social Landlord managing around 1,000 units of supported housing.
Our work is overseen and governed by our Board of Trustees. We are seeking a PA to the Board to provide the Chair and the trustees with all necessary administrative and secretarial assistance. This is a responsible position which will offer great job satisfaction to someone with a conscientious and proactive approach. The role will involve:
• Liaising with the Chair and trustees to forward plan and schedule meetings.
• Managing communications and correspondence for the Chair and trustees.
• Organising meetings and sending out invites and virtual log-ins.
• Managing room bookings, refreshments, travel arrangements and payment of expenses.
• Arranging meetings between the Chair, trustees, the CEO and other officers as required.
• Agreeing the agenda for Board Meetings with the Chair.
• Making arrangements for presentations and internal/external speakers.
• Liaising with the Executive Team regarding preparation for meetings and any follow up.
• Taking accurate and professional minutes of Board meetings.
• Collating, uploading and sending out minutes, reports and other papers for Board meetings.
• Keeping records of attendance and apologies and any possible conflicts of interest.
• Maintaining all records in good order and managing the online Board portal.
• Organising the Annual General Meeting and any other General Meetings and events.
• Co-ordinating the recruitment and induction of new trustees.
• Being a point of contact for trustees and shareholding members.
• Supporting the Company Secretary in undertaking their role and duties
• Any other duties reasonably requested by the Chair, CEO and Company Secretary.
Applicants for this role will have significant prior experience gained in a responsible secretarial or administrative role. Experience of working for a charity or in a social care or public service organisation would be helpful. You will be proactive, professional and able to maintain confidentiality. You will be well-organised, able to prioritise work and to achieve deadlines.
You must have good communication skills with the ability to liaise effectively and coordinate the work of others. You must be helpful and responsive to requests for assistance from the Chair and trustees. You will be willing to work flexibly in accordance with the needs of the organisation and trustees, including attending evening meetings.
A good standard of literacy is required and you must be competent in the use of IT and online applications including MS Word, Excel and Powerpoint. You will be conscientious and diligent in managing data and information and keeping records on behalf of the Company Secretary. You will be willing to work flexibly, including attending evening meetings.
If you would like to have an informal discussion about the role please contact Sarah Smith by emailing
Sarah.Smith@creativesupport.co.uk.
Benefits of working with Creative Support:
• Friendly and supportive work environment
• Career development opportunities
• High level of training and development through our Creative Academy
• Pension with company contribution
• Free life assurance
• 25 days paid annual leave plus bank holidays, plus an additional day off for your birthday
This job could be full time (37.5 hours) or part-time by agreement, subject to a minimum of 22.5 hours. This post is not suitable for home working. Our offices are readily accessible on public transport as we are based in in the centre of Stockport close to the mainline train station and with frequent buses to Manchester. Creative Support is a welcoming and inclusive Equal Opportunities employer.
Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer, who have recently received Investors in People Gold award. We actively encourage applications from candidates from all backgrounds and cultures, however we can only accept fully completed applications from those located in and eligible to work within the UK – Please be aware we are currently at full capacity with our Visa Sponsor Licenses, therefore we are not accepting applicants who are seeking sponsorship.
We are also not accepting applicants who are currently on a Skilled Worker Visa, seeking secondary employment, as we are unable to actively track the hours worked with the primary sponsor.
We will be interviewing for this role as suitable applications are received and may close this role before the closing date upon a successful candidate being appointed. We do not notify unsuccessful candidates of their outcome at application stage, previously unsuccessful applicants must wait six months before reapplying.
Our work is overseen and governed by our Board of Trustees. We are seeking a PA to the Board to provide the Chair and the trustees with all necessary administrative and secretarial assistance. This is a responsible position which will offer great job satisfaction to someone with a conscientious and proactive approach. The role will involve:
• Liaising with the Chair and trustees to forward plan and schedule meetings.
• Managing communications and correspondence for the Chair and trustees.
• Organising meetings and sending out invites and virtual log-ins.
• Managing room bookings, refreshments, travel arrangements and payment of expenses.
• Arranging meetings between the Chair, trustees, the CEO and other officers as required.
• Agreeing the agenda for Board Meetings with the Chair.
• Making arrangements for presentations and internal/external speakers.
• Liaising with the Executive Team regarding preparation for meetings and any follow up.
• Taking accurate and professional minutes of Board meetings.
• Collating, uploading and sending out minutes, reports and other papers for Board meetings.
• Keeping records of attendance and apologies and any possible conflicts of interest.
• Maintaining all records in good order and managing the online Board portal.
• Organising the Annual General Meeting and any other General Meetings and events.
• Co-ordinating the recruitment and induction of new trustees.
• Being a point of contact for trustees and shareholding members.
• Supporting the Company Secretary in undertaking their role and duties
• Any other duties reasonably requested by the Chair, CEO and Company Secretary.
Applicants for this role will have significant prior experience gained in a responsible secretarial or administrative role. Experience of working for a charity or in a social care or public service organisation would be helpful. You will be proactive, professional and able to maintain confidentiality. You will be well-organised, able to prioritise work and to achieve deadlines.
You must have good communication skills with the ability to liaise effectively and coordinate the work of others. You must be helpful and responsive to requests for assistance from the Chair and trustees. You will be willing to work flexibly in accordance with the needs of the organisation and trustees, including attending evening meetings.
A good standard of literacy is required and you must be competent in the use of IT and online applications including MS Word, Excel and Powerpoint. You will be conscientious and diligent in managing data and information and keeping records on behalf of the Company Secretary. You will be willing to work flexibly, including attending evening meetings.
If you would like to have an informal discussion about the role please contact Sarah Smith by emailing
Sarah.Smith@creativesupport.co.uk.
Benefits of working with Creative Support:
• Friendly and supportive work environment
• Career development opportunities
• High level of training and development through our Creative Academy
• Pension with company contribution
• Free life assurance
• 25 days paid annual leave plus bank holidays, plus an additional day off for your birthday
This job could be full time (37.5 hours) or part-time by agreement, subject to a minimum of 22.5 hours. This post is not suitable for home working. Our offices are readily accessible on public transport as we are based in in the centre of Stockport close to the mainline train station and with frequent buses to Manchester. Creative Support is a welcoming and inclusive Equal Opportunities employer.
Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer, who have recently received Investors in People Gold award. We actively encourage applications from candidates from all backgrounds and cultures, however we can only accept fully completed applications from those located in and eligible to work within the UK – Please be aware we are currently at full capacity with our Visa Sponsor Licenses, therefore we are not accepting applicants who are seeking sponsorship.
We are also not accepting applicants who are currently on a Skilled Worker Visa, seeking secondary employment, as we are unable to actively track the hours worked with the primary sponsor.
We will be interviewing for this role as suitable applications are received and may close this role before the closing date upon a successful candidate being appointed. We do not notify unsuccessful candidates of their outcome at application stage, previously unsuccessful applicants must wait six months before reapplying.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.