Senior Administrator Officer - Greenwich Community Podiatry | Oxleas NHS Foundation Trust
| Posting date: | 18 April 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £29,460 - £31,909 pro rata inc |
| Hours: | Part time |
| Closing date: | 18 May 2024 |
| Location: | Eltham, SE9 5AD |
| Company: | Oxleas NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6192877/277-6192877-CPH |
Summary
We are looking for a highly motivated individual who is organised, and process driven to provide leadership and management to the Greenwich Community Podiatry administration and receptionist team. You will need to be highly organised to be able to handle scheduling, documentation, data input, resource management and answering the telephone.
We are a very busy service so an experienced, proactive and enthusiastic person is needed.
Act as a pivotal communication link for the Podiatry Service.
Processing correspondence and answering telephone calls appropriately.
Planning and co-ordinating the teams' workload including collection, collating and analysing of data for the Podiatry Service. Ensure processes are in place for the smooth running of the service.
Submitting data to deadline.
Managing diaries, arranging meetings and minute taking.
Efficiently manage resources and supplies to support the teams operation.
Managing and supervising other administrative staff.
Supporting staff to access / deal with issues with IT systems.
Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.
We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.
Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:
• We’re Kind
• We’re Fair
• We Listen
• We Care
The senior administrator is responsible for managing and coordinating all administrative tasks and processes with the Greenwich Community Podiatry Team.
To provide administrative support to the Podiatry Team.
Able to manage diaries / arrange meetings and take comprehensive minutes of meetings.
Maintain accurate documentation including statistical information ensuring processes are in place to capture the data required.
Resource management - ordering equipment supplies required to ensure the team operation is smooth and seamless
Monitor staffing levels within the administration team and to arrange cover for the team during periods of sickness and leave; anticipating staff shortages and problem areas and to take action to minimise the impact of these on service delivery.
Monitor compliance with policy / guidelines / protocols across health and social care.
Strong communication skills to ensure that communication channels are clear and effective.
Ability to recognise and resolve administrative problems / issues.
To identify training and development needs for the administration team.
This advert closes on Thursday 2 May 2024
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