Assistant Finance Manager - Financial Management
| Posting date: | 18 April 2024 |
|---|---|
| Salary: | £28,407.00 to £34,581.00 per year |
| Additional salary information: | £28407.00 - £34581.00 a year |
| Hours: | Full time |
| Closing date: | 05 May 2024 |
| Location: | Wakefield, WF1 4DG |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9377-CORP0052 |
Summary
Specific duties and responsibilities Budget calculation and input to financial systems Maintain Excel spreadsheet of existing pay, non pay and income budgets by financial code. Ensure appropriate application of recurrent / non recurrent items. Identify budget according to whether expenditure / income is recurrent or non recurrent. Produce future budgets incorporating pay awards, pay increments and non pay inflation. Prepare budget journal for upload to financial systems. Input budget after appropriate authorisation. Ensure all budget virements are actioned and the virement file maintained on a timely and accurate basis during the financial year. Costing of speciality, directorate and service based budget holder developments Identify cost of each element of expenditure / income included in the development proposals. Use spreadsheets and financial systems to calculate the cost of all identified development options. Use rota costing tools to identify complex service costs Advise budget holder of any potential issues or adjustments. Present the information in a clear concise manner for a non-financial audience. Reconciliations Reconciling control accounts on balance sheet to third party systems, identifying, investigating and if necessary, correcting items of discrepancy. Reconciliation of Income and expenditure accounts to total of financial sub systems. Investigation of expenditure and category C income financial codes Identify those expenditure / income accounts that indicate a variance to budget or which the budget holder has queried. Prepare variance analysis on areas within the teams responsibility and assist in proposing suggested courses of action. Using the financial systems to identify all transactions against the accounts. Liaise with budget holders, explaining details of the entries. Processing by journal any corrections between accounts having gained appropriate authorisation. Oversee and co-ordinate the production of monthly financial reports and budget statements to an agreed monthly timetable. Monitor and maintain staff lists and investigate any discrepancies. Detailed Analysis of complex service areas Use and create models and other spreadsheet tools to appropriately analyse and review costs. Make full use of complex excel processes and tools to further develop information. Use information produced appropriately to present timely and accurate information to non-finance managers which will often involve complex issues with speed and accuracy. Identification of prepayments and accruals Identify for all expenditure and income codes at period and year end any accruals and prepayments that are necessary. Maintain an Excel spreadsheet of regular monthly adjustments per financial code. Complete journals and input accurately to the appropriate financial system. Attend management meetings Attend regular and ad hoc budget holder meetings to discuss and explain the month end financial reports and to deal with immediate queries. Provide additional information to budget holders as requested and required. Provide training and advice to new and existing budget holders. Substitute for the Finance Manager where required /Deputy Head of Finance if appropriate. Provide financial support on business cases and value for money exercises Make available details of expenditure / income to budget holders when considering value for money options or cost improvements. Cost and compare the value for money options identified. Present financial implications of cost improvements suggested. Cost and present to Finance Manager/Deputy Head of Finance for approval, Vacancy Control Forms and service changes. Day to day staff supervision Manage the work of the Finance Assistant(s) and own workload on a day to day basis; to include audit of work produced and suggestions for improvement Conduct initial stages of interview panels In conjunction with other Assistant Finance Managers within the team, ensure workload of the Finance Assistant(s) is allocated and ensure their performance is checked on a regular basis. Identify and monitor training for staff development. Brief the Finance Manager/Deputy Head of Finance conducting staff appraisals of perceived development needs for Finance Assistants. Make suggestions on the effective running of the department and suggest improvements to processes and procedures. Year-end accounting Carry out specific tasks in conjunction with the annual year-end timetable. Perform analysis on all income and expenditure codes within their area of responsibility. Ensure all sales invoices are raised in accordance with the annual year-end timetable. Ensure accurate accruals are included within the accounts with supporting documentation for audit requirements. Ensure annual year-end reports are updated and circulated